Explanation
BACKGROUND: For the option to purchase Auto Body Repair Services for the Division of Fleet Management for use in repairing Fleet Vehicles. The term of the proposed option contract will be through January 31, 2011 with the option to extend this contract for two (2) additional years. The Purchasing Office opened formal bids on October 16, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003054). Ninety Five (95) Bids were solicited (MBR:1, F1:1). Ten (10) Bids were received.
The Purchasing Office is recommending award to all responding bidders as each provides a specialized service. Fleet has a special need for extensive autobody repair services and painting to various heavy duty trucks, automobiles, and service equipment. Each vendor provides a niche service. A multiple award insures timely and cost effective repair services for the many types of city owned vehicles. The recommended awards are as follows:
Burns Body Shop CC#311327707 (expires 9-24-2010)
Capital Collision Center CC#331150469 (expires 8-26-2010)
Rampat Corp. dba Maaco Auto Painting CC#311110483 (3-2-2011)
Ron Otto Enterprises, Inc, dba PAC/Services CC#311286955 (expires 11-16-2009)
Dick Masheter Ford Body Shop CC#310729896 (expires 3-3-2010)
Bob McDorman Chevrolet CC#310714139 (expires 9-25-2010)
Custom Fleet & Auto Body, Inc CC#204790122 (expires 2-2-2011)
Ace Collision Repair LLC CC#331189179 (expires 2-5-2011)
Styles & Profyles Autobody Co. CC#311449226 (expires 9-30-2010)
Lanhams Autobody, LLC CC#203650114 (expires 10-14-2010)
Total Estimated Annual Expenditure: $400,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Auto body Repair Services with Burns Body Shop; Capital Collision Center; Rampat Corp. dba Maaco Auto Painting; Ron Otto Enterprises, Inc.dba PAC/Services; Dick Masheter Ford Body Shop; Bob McDorman Chevrolet; Custom Fleet & Auto Body, Inc; Ace Collision Repair LLC; Styles & Profyles Autobody Co.; and Lanhams Autobody, LLC, to authorize the appropriation and expenditure of Ten dollars to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($10.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids October 16, 2008 and selected all responsive, and responsible bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Division of Fleet Management to perform repairs on Fleet Vehicles; and
WHEREAS, these auto Body repair Services are necessary to allow the Division of Fleet Management to safely maintain their operations, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of fleet Management, in that it is immediately necessary to enter into a contract(s) for an option to purchase Auto Body Repair Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Auto body Repair services for the term ending January 31, 2011 with the option to extend for two additional years in accordance with Solicitation No. SA003054 as follows:
Burns Body Shop: Amount $1.00
Capital Collision Center: Amount: $1.00
Rampat Corp. dba Maaco Auto Painting: Amount: $1.00
Ron Otto Enterprises, Inc, dba PAC/Services: Amount: $1.00
Dick Masheter Ford Body Shop: Amount: $1.00
Bob McDorman Chevrolet: Amount: $1.00
Custom Fleet & Auto Body, Inc: Amount: $1.00
Ace Collision Repair LLC: Amount: $1.00
Styles & Profyles Autobody Co.: Amount: $1.00
Lanhams Autobody, LLC: Amount: $1.00
SECTION 2. That the appropriation and expenditure of $10.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.