Explanation
BACKGROUND: This legislation amends the 2005 CIB and authorizes the Finance and Management Director to enter into a contract for the purchase of two 40' Bucket Trucks for the Division of Electricity. These Bucket Trucks are needed to maintain street lighting throughout the City of Columbus.
Bids for the 40' Bucket Trucks were solicited from 74 vendors (74 MAJ, 0 M1A, 0 FBE). Four (MAJ) bids were received and opened by the Purchasing Office on November 17, 2005, SA001831. The bids have been reviewed and an award is recommended to Utility Truck Equipment, Inc., in the amount of $175,710.00, as the lowest, responsive and responsible bidder. Their Contract Compliance Number is 31-0989420. They do not have certified MBE/FBE status.
FISCAL IMPACT: It is necessary to transfer funds from the Urban Infrastructure Recovery Program project to the Electricity Equipment Purchases project and to amend the 2005 Capital Improvements Budget accordingly.
$148,909.00 was expended for bucket trucks in 2005.
$139,987.00 was expended for bucket trucks in 2004.
It is requested that this ordinance be handled in an emergency manner in order to have a contract established before May, when the bids expire. If not, we would have to re-bid, possibly resulting in a greater price due to the fluctuating costs of engines, metal, and sheet metal.
Title
To amend the 2005 Capital Improvements Budget; to authorize the transfer of funds within the Voted Street Lighting and Electricity Distribution Improvements Fund; to authorize the Finance and Management Director to enter into a contract with Utility Truck Equipment, Inc.; for the purchase of two 40' Bucket Trucks for the Division of Electricity; to authorize the expenditure of $175,710.00 from Voted Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($175,710.00)
Body
WHEREAS, the Division of Electricity needs two 40' Bucket Trucks to maintain street lighting throughout the City of Columbus; and
WHEREAS, the Purchasing Office received and opened four bids for two 40' Bucket Trucks on November 17, 2005; and
WHEREAS, said bids have been tabulated and evaluated and an award is recommended to Utility Truck Equipment, Inc. as the lowest responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Electricity, Department of Public Utilities, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract for two 40' Bucket Trucks, in an emergency manner in order to have a contract established before May, when the bids expire, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2005 Capital Improvements Budget is hereby amended as follows:
PUBLIC UTILITIES/ELECTRICITY 60-07
PROJECT CURRENT AMENDED
PROJECT NAME NUMBER CIB CIB
Urban Infrastructure Recovery Program 440007 688,636 512,926 (-$175,710)
Electricity Equipment Purchases 670637 0 175,710 (+$175,710)
SECTION 2. That the City Auditor is hereby authorized and directed to transfer $15,710.00 within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, as follows:
FROM:
PROJECT OCA
PROJECT NAME NUMBER CODE OL3 AMOUNT
Urban Infrastructure Recovery Prgm. 440007 440007 6625 $15,710
TO:
PROJECT OCA
PROJECT NAME NUMBER CODE OL3 AMOUNT
Electricity Equipment Purchases 670637 670637 6652 $15,710
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract for the purchase of two 40' Bucket Trucks, for the Division of Electricity, in the amount of $175,710.00, based upon the lowest, responsive and responsible bid from Utility Truck Equipment, Inc.
SECTION 4. That to pay the cost of the aforesaid contracts, the expenditure of $175,710.00, or so much thereof as may be needed, be and is hereby authorized from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, Electricity Equipment Purchases Project Number 670637, OCA Code 670637, Object Level Three 6652.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.