Explanation
The Transportation Division is responsible for road maintenance and snow and ice control and removal operations throughout the City of Columbus' roadway system. To accomplish this mission the division has renovated its Central Outpost located at 650 West Nationwide Boulevard. This outpost will be used to provide better service to the downtown area.
The final items of this renovation include a new water heater, ice maker, air compressor, a fluid handling system, electrical wiring for the fuel system, and concrete retaining walls for both brine and liquid calcium chloride systems. These expenses were originally paid from division operating funds and can and should now be reimbursed from the capital improvement funds established for this purpose. All purchases were made utilizing the competitive bidding process. This ordinance also provides $4,000.00 for the purchase of a public address system to provide outdoor communications and $1,200.00 for miscellaneous fuel system electrical parts and wiring, both to be bid through the Purchasing Office.
Fiscal Impact: These expenses can also be capitalized and this legislation reimburses this amount to the Street Construction, Maintenance and Repair Fund. The amount to be reimbursed totals $21,775.10. These funds are budgeted within the Transportation Division's 2005 Capital Improvements Budget in the 1995, 1999 Voted Streets and Highways Fund in the Facilities project and are available from the fall 2005 bond sale.
Emergency action is requested to allow this reimbursement to occur in 2005; this will promote timely and accurate accounting.
Title
To authorize the expenditure of $21,775.10 from the 1995, 1999 Voted Streets and Highways Fund to reimburse the Street Construction, Maintenance and Repair Fund for expenditures made from the latter to complete the renovation of the Transportation Division's Central Outpost; and to declare an emergency. ($21,775.10)
Body
WHEREAS, the Transportation Division is responsible for snow and ice control and removal operations throughout the City of Columbus' roadway system; and
WHEREAS, the Transportation Division is renovating its Central Outpost; and
WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that it is immediately necessary to reimburse the Street Construction, Maintenance and Repair Fund for expenditures made from that Fund in connection with the renovation of the Central Outpost to ensure an accurate accounting for these funds for this fiscal year, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to expend $16,575.10 to reimburse the Street Construction, Maintenance and Repair Fund for the purchase of a water heater, ice maker, air compressor, fluid handling system and concrete and for the procurement of services to wire the fuel system, all incurred in connection with the renovation of the Transportation Division's Central Outpost.
SECTION 2. That the Public Service Director be and hereby is authorized to expend $1,200.00 or so much thereof as may be needed with a yet-to-be-determined vendor(s) for miscellaneous electrical parts and wiring using one or more informal competitive procurement processes/procedures acceptable to the Procurement Manager of the Purchasing Office.
SECTION 3. That the Public Service Director be and hereby is authorized to expend $4,000.00 or so much thereof as may be needed with a yet-to-be-determined vendor(s) for miscellaneous public address system components and parts using one or more informal competitive procurement processes/procedures acceptable to the Procurement Manager of the Purchasing Office.
SECTION 4. That the sum of $21,775.10 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6620, OCA Code 644385 and Project 590130.
SECTION 5. That for the reasons stated in the preamble hereto which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.