Explanation
BACKGROUND: This ordinance authorizes the purchase of ten (10) custom built pumpers for the Fire Division from an existing State of Ohio Term Schedule Contract with Sutphen Corporation. The Fire Division has a need to replace apparatus that is beyond their useful life and have high maintenance costs. Utilizing the State Term Schedule Contract will permit the timely ordering of this apparatus from a local vendor, at a comparable price to previous purchases. Included with these apparatus purchases will be all pertinent equipment utilized on the vehicles. This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Schedule Contract exists for this purchase (Ohio State Term Schedule Contract No. 800257).
Contract Compliance: Sutphen Corporation 310671786
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of carryover funds and immediate purchase of these apparatus.
FISCAL IMPACT: This ordinance authorizes an expenditure of $5,809,680.00 from the Public Safety Capital G. O. Bond Fund, to purchase ten (10) custom pumpers for the Fire Division from an existing State of Ohio Term Schedule Contract established with Sutphen Corporation. The Division of Fire spent $2.3 million in 2013 to replace custom pumpers, $1 million for two (2) custom pumpers in 2011, and $2.45 million in 2010 to purchase eight (8) custom pumpers. This ordinance also amends various projects within the Public Safety Department's 2014 Capital Improvement Budget and transfers cash within Public Safety's Capital Improvement Funds.
Title
To amend the Department of Public Safety's 2014 Capital Improvement Budget and transfer funds between projects within the Safety Bond funds; to authorize and direct the Finance and Management Director to issue a purchase order for custom pumpers for the Division of Fire from an existing Cooperative State of Ohio Term Schedule Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Sutphen Corporation, to authorize the expenditure of $5,809,680.00 from the Department of Public Safety's G.O. Bond Fund; and to declare an emergency. ($5,809,680.00)
Body
WHEREAS, the Fire Division has a need to purchase ten (10) custom pumpers; and
WHEREAS, a State of Ohio Term Schedule Contract established by the State of Ohio with Sutphen Corporation, Department of Administrative Services Purchasing Office exists for these purchases; and
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, an amendment of the 2014 CIB and the transfer of funds within Safety's Bond Funds will be necessary for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is necessary to purchase said custom built apparatus to replace vehicles with high maintenance costs, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget is amended in Fund 701 as follows, to account for encumbrance cancellation:
Police and Fire Annual Radio-320001-100001 Voted Carryover|Current $735|Revised $1,055|Difference $320
False Alarm Tracking & Billing Upgrade-320016-100002 Voted Carryover|Current - $0|Revised $10,052|Difference $10,052
Police Facility Renovation-330021-100000 Unvoted Carryover|Current $1,475,000|Revised $1,538,544|Difference $63,544
Fire Apparatus Replacement -340101-100000 Unvoted Carryover|Current $5,828|Revised $8,061|Difference $2,233
Fire Apparatus Replacement Medics -340101-100002 Voted Carryover|Current $0|Revised $65|Difference $65
Fire Station #2 Relocation -340126-100000 Voted Carryover|Current $1|Revised $239|Difference $238
Fire Apparatus Replacement Platform 340101-100003 Voted Carryover|Current $380,680|Revised $380,755.85|Difference $75.85
Fire Facility Renovation 340103-100000 Voted Carryover|Current $38,075|Revised $38,384|Difference $309
Safety Cameras 310003-100000 Unvoted Carryover|Current $1,587,177|Revised $1,621,239|Difference $34,062
McKinley Avenue Academy 330021-100004 Voted Carryover|Current $1,610,480|Revised $1,611,281|Difference $801
SECTION 2. That the 2014 Capital Improvement Budget is hereby amended as follows:
Fund: 701 Current Revised Difference
Safety Cameras 310003-100000 Unvoted Carryover $1,621,239 $779,343 ($841,896)
Professional Architectural Services Project 310004-100000 Voted Carryover $250,010 $250,000 ($10)
Police & Fire Radios 320001-100001 Voted Carryover $1,055 $0 ($1,055)
False Alarm Tracking 320016-100002 Voted Carryover $10,052 $0 ($10,052)
Police & Fire 911 Comm Center 320017-100002 Unvoted Carryover $700,000 $1,084 ($698,916)
Police Facility Renovation 330021-100000 Unvoted Carryover $1,538,544 $1,475,000 ($63,544)
McKinley Avenue Academy 330021-100004 Voted Carryover $1,611,281 $24,317 ($1,586,964)
Police Property Room 330033-100000 Unvoted Carryover $244,265 $75,627 ($168,638)
Time & Attendance Personnel System 330036-100002 Unvoted Carryover $64,224 $44,100 ($20,124)
Fire Apparatus Replacement 340101-100000 Unvoted Carryover $8,061 $0 ($8,061)
Fire Apparatus Replacement 340101-100002 Medics Voted Carryover $65 $0 ($65)
Fire Apparatus Replacement - Platform - 340101-100003 Voted Carryover $380,755 $20,000 ($360,756)
Fire Facility Renovation 340103-100000 Voted Carryover $38,384 $0 ($38,384)
Additional Facility Renovation 340103-100001 Unvoted Carryover $84,102 $73,125 ($10,977)
Fire Defibrillator Replacement 340116-100000 Unvoted Carryover $1 $0 ($1)
Fire Station #2 Relocation 340126-100000 Voted Carryover $239 $0 ($239)
Fire Apparatus Replacement 340101-100004 Engines Unvoted Carryover $0 $1,812,157 $1,812,157
Fire Apparatus Replacement 340101-100004 Engines Voted Carryover $2,000,000 $3,997,525 $3,997,525
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within Public Safety's G. O. Bond Fund 701 as follows:
FROM:
30-01 OCA 701003 OL3 6652 Safety Cameras Project 310003-100000 $841,896.19
30-01 OCA 701004 OL3 6652 Professional Architectural Services Project 310004-100000 $9.85
30-02 OCA 711001 OL3 6652 Police & Fire Radios Project 320001-100001 $1,054.65
30-02 OCA 711602 OL3 6652 False Alarm Tracking Project 320016-100002 $10,052.31
30-02 OCA 701702 OL3 6652 Police & Fire 911 Comm Center Project 320017-100002 $698,916.39
30-03 OCA 713321 OL3 6652 Police Facility Renovation Project 330021-100000 $63,544.47
30-03 OCA 712104 OL3 6652 McKinley Avenue Academy Project 330021-100004 $1,586,964.30
30-03 OCA 701033 OL3 6652 Police Property Room Project 330033-100000 $168,637.52
30-03 OCA 701362 OL3 6652 Time & Attendance Personnel System Project 330036-100002 $20,124.00
30-04 OCA 711010 OL3 6652 Fire Apparatus Replacement Project 340101-100000 $8,060.92
30-04 OCA 713402 OL3 6652 Fire Apparatus Replacement Medics Project 340101-100002 $64.55
30-04 OCA 713403 OL3 6652 Fire Apparatus Replacement - Platform Project 340101-100003 $360,755.85
30-04 OCA 711103 OL3 6652 Fire Facility Renovation Project 340103-100000 $38,383.70
30-04 OCA 711031 OL3 6652 Additional Facility Renovation Project 340103-100001 $10,976.78
30-04 OCA 701116 OL3 6652 Fire Defibrillator Replacement Project 340116-100000 $.44
30-04 OCA 701126 OL3 6652 Fire Station #2 Relocation Project 340126-100000 $238.08
TO:
30-04 OCA 710104 OL3 6652 Fire Apparatus Replacement Engines 340101-100004 $3,809,680.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of said apparatus for the Fire Division in accordance with the existing state of Ohio Term Schedule Contract established by the State of Ohio Purchasing Office with Sutphen Corporation.
SECTION 6. That the expenditure of $5,809,680.00, or so much thereof as may be necessary, be and is hereby authorized from the Public Safety's G.O. Bond Fund: DEPT 30-04 FUND 701 OCA 710104 Obj Lvl 3 6652 Project 340101-100004 Fire Apparatus Replacement - Engines ~ $5,809,680.00
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.