Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Jess Howard Electric Company, in the amount of $968,177.43, for the Fisher Rd. Booster Station Drainage & Emergency Power Generator Improvements Project, Division of Power and Water Contract Number 1199.
Work under this contract includes installation of a new emergency generator, modifications to the existing garage, site drainage improvements, and such other work as may be necessary to complete the contract in accordance with the plans and specifications.
The Fisher Road booster station was identified as a critical booster station in the water distribution system and recommended for the addition of a permanent on-site generator for emergency back-up power. This critical station serves a large portion of the west side of Columbus and the City of Hilliard service area. There would be a significant social and economic cost to the community if the operation of this station was lost during a widespread power outage.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on October 5, 2011. Bids were received from: Jess Howard Electric Company - $968,177.43; Claypool Electric, Inc. - $1,182,200.94; and The Righter Co., Inc. - $1,184,500.00. Claypool Electric, Inc. was deemed non-responsive for omitting an amount on the bid proposal page (P-31), for not submitting the Bid Submittal Documents in their entirety, and for listing a subcontractor for sewer work that is not a City of Columbus licensed Sewer Contractor or Combined Water/Sewer Contractor.
The lowest, most responsive and responsible bid is from Jess Howard Electric Company in the amount of $968,177.43. Their Contract Compliance Number is 31-4405752 (expires 11/18/12, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Jess Howard Electric Company.
3. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Jess Howard Electric Company for the Fisher Road Booster Station Drainage and Emergency Power Generator Improvements Project; for the Division of Power and Water; to authorize a transfer and expenditure of $968,177.43 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2011 Capital Improvements Budget. ($968,177.43)
Body
WHEREAS, three bids for the Fisher Rd. Booster Station Drainage & Emergency Power Generator Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on October 5, 2011; and
WHEREAS, the lowest, most responsive and responsible bid was from Jess Howard Electric Company in the amount of $968,177.43; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Fisher Rd. Booster Station Drainage & Emergency Power Generator Improvements Project; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Power and Water; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Jess Howard Electric Company, for the Fisher Rd. Booster Station Drainage & Emergency Power Generator Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Fisher Road Booster Station Drainage and Emergency Power Generator Improvements Project with the lowest, most responsive and responsible bidder, Jess Howard Electric Company, 6630 Taylor Rd., Blacklick, Ohio 43004; in the amount of $968,177.43; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $968,177.43 within the Department of Public Utilities, Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100010 (carryover) | German Village W.M. | 663610 | -$111,282.39
606 | 690404-100000 (carryover) | Livingston Ave. W.M. | 606404 | -$56,837.89
606 | 690428-100000 (carryover) | Dublin Rd. Treatment Cap. Inc. | 606428 | -$163,280.91
606 | 690451-100000 (carryover) | W. Broad St. W.M. | 690451 | -$127,527.90
606 | 690472-100001 (carryover) | O'Shaughnessy Resurfacing | 647201 | -$23,935.74
606 | 690474-100000 (carryover) | Morse Rd. W.M. | 606474 | -$65,771.77
606 | 690501-100000 (carryover) | Hague Ave. W.L. | 665010 | -$94,436.08
606 | 690507-100000 (carryover) | HCWP Floc & Lime | 665070 | -$325,000.00
606 | 690509-100000 (carryover) | Asset Mgmt. | 606509 | -$104.75
606 | 690473-100004 (carryover) | Fisher Rd. Drainage Booster | 664734 | +$968,177.43
SECTION 3. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690236-100010 (carryover) | German Village W.M. | $2,409,376 | $2,298,093 | -$111,283
606 | 690404-100000 (carryover) | Livingston Ave. W.M. | $1,800,000 | $1,856,838 | +$56,838
(establish authority for cash)
606 | 690404-100000 (carryover) | Livingston Ave. W.M. | $1,856,838 | $1,800,000 | -$56,838
606 | 690428-100000 (carryover) | Dublin Rd. Treatment Cap. Inc. | $0 | $163,281 | +$163,281
(establish authority for cash)
606 | 690428-100000 (carryover) | Dublin Rd. Treatment Cap. Inc. | $163,281 | $0 | -$163,281
606 | 690451-100000 (carryover) | W. Broad St. W.M. | $0 | $127,528 | +$127,528
(establish authority for cash)
606 | 690451-100000 (carryover) | W. Broad St. W.M. | $127,528 | $0 | -$127,528
606 | 690472-100001 (carryover) | O'Shaughnessy Resurfacing | $0 | $23,936 | +$23,936
(establish authority for cash)
606 | 690472-100001 (carryover) | O'Shaughnessy Resurfacing | $23,936 | $0 | -$23,936
606 | 690474-100000 (carryover) | Morse Rd. W.M. | $0 | $65,772 | +$65,772
(establish authority for cash)
606 | 690474-100000 (carryover) | Morse Rd. W.M. | $65,772 | $0 | -$65,772
606 | 690501-100000 (carryover) | Hague Ave. W.L. | $94,436 | $94,437 | +1
(establish authority for cash)
606 | 690501-100000 (carryover) | Hague Ave. W.L. | $94,437 | $0 | -$94,437
606 | 690507-100000 (carryover) | HCWP Floc & Lime | $325,000 | $0 | -$325,000
606 | 690509-100000 (carryover) | Asset Mgmt. | $0 | $105 | +$105
(establish authority for cash)
606 | 690509-100000 (carryover) | Asset Mgmt. | $105 | $0 | -$105
606 | 690473-100004 (carryover) | Fisher Rd. Drainage Booster | $0 | $968,180 | +$968,180
SECTION 4. That the expenditure of $968,177.43 is hereby authorized for the Fisher Rd. Booster Station Drainage & Emergency Power Generator Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690473-100004 (carryover), Object Level Three 6621, OCA Code 664734.
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.