Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a planned contract modification for professional engineering services during construction with Ch2M Hill Engineers, Inc. for the Laboratory Upgrades project, CIP #690554-100000, in an amount up to $357,000.00.
The current laboratory spaces at the 910 Dublin Road Water Quality Assurance Lab (WQAL), the Dublin Road Water Plant (DRWP), and the Parsons Avenue Water Plant (PAWP) are more than 20 years old and are in need of upgrades to meet current laboratory, ergonomic, and architectural guidelines and standards. The work under the original contract completed the evaluation and preliminary design report for the upgrades to the Water Quality Assurance Lab, Dublin Road Water Plant Lab and Parsons Avenue Water Plant Lab.
The first planned contract modification provided funding for the detailed design and permitting for construction of the Water Quality Assurance Lab renovations including: new countertops and casework; sinks and fixtures; lighting; and laboratory systems such as fume hoods, refrigeration and DI water systems and design of a Lab Information Management System (LIMS).
The second planned contract modification provided funding for the engineering services during construction of the Water Quality Assurance Lab renovations as well as the detailed design of the Dublin Road Water Plant lab upgrade including new flooring; lighting; countertops and casework; sinks and fixtures; and laboratory systems.
The third planned contract modification provided funding for the detailed design of the Parsons Avenue Water Plant (PAWP) lab upgrades and the engineering services during construction for the Dublin Road Water Plant (DRWP) lab upgrades.
This planned contract modification (modification #4) will provide funding for the engineering services during construction of the Parsons Avenue Water Plant (PAWP) which was designed under Modification #3 of this contract. This is the last planned modification for this contract.
The planning area is 99 Citywide since these facilities serve the entire service area.
UPDATED TIMELINE:
The original agreement did not establish a total term for all planned modifications. The start of each planned modification was/is contingent upon the progress and anticipated completion of the previous phase and contract. The original agreement established the first phase of the project for the evaluation of the facilities and preparation of the Preliminary Design Report.
This modification is the fourth of four planned modifications of the contract. The planned term for each modification thus far has been approximately 12-24 months.
The expiration date is estimated to occur October 2026, but will be contingent upon the construction duration of the PAWP Laboratory Renovation project.
1.1 Amount of additional funds to be expended: $357,000.00
Original (PO 078201; ORD 1802-2017): $668,000.00
Modification #1 (PO188775; ORD 1760-2019): $1,560,000.00
Modification #2 (PO284056 & PO284058, ORD 1500-2021): $2,064,500.00
Modification #3 (PO403831; ORD 1959-2023): $809,250.00
Modification #4 (Current): $357,000.00
Total $5,458,750.00
1.2. Reason other procurement processes are not used:
This contract was awarded through the City’s RFP process with planned modifications to add funding. This is one of the planned funding modifications.
1.3. How cost of modification was determined:
The Consultant prepared a detailed scope of work. Proposed pricing was based upon current contract job titles, rates of pay, and allowable expenses. Negotiations between CH2M Hill Engineers, Inc. (Jacobs) and the City of Columbus took place to identify the scope and fee necessary to perform the services during construction phase of the PAWP Lab.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project is necessary to bring the facilities up to current code compliance standards for the Water Quality Assurance Lab, the Dublin Road Water Plant Lab and the Parsons Ave. Water Plant Lab. These facilities are all essential and integral components in the Columbus area water supply and treatment infrastructure. Adequate safe supply of water is essential to economic growth and development.
Public informational meetings are not anticipated for this project, all proposed work is within the secure boundaries of the water quality assurance lab or the water treatment facilities.
3. CONTRACT COMPLIANCE INFO:
CH2M’s contract compliance number is CC006247 and expires 2/22/25.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was put in place prior to the implementation of the City of Columbus MBE/WBE Program and is not subject to the requirements of that program. Ch2M Hill Engineers, Inc. is classified as a majority company by the City’s Office of Diversity and Inclusion. Ch2M Hill Engineers, Inc. anticipates performing the work on this contract modification with the use of subconsultants. The MBE/WBE percentage for this modification is expected to be 10.78%.
As part of their proposal, Ch2M Hill Engineers has proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Advanced Engineering Consultants Columbus, Ohio MBE
PRIME AE Group, Inc. Columbus, Ohio MBE*
Resource International Columbus, Ohio WBE
* PRIME AE Group is currently certified as a Majority by the City’s Office of Diversity and Inclusion (ODI). They were certified by ODI as an MBE at the time this contract was implemented and is to be counted as MBE spend throughout the term of the contract.
The certification of Ch2M Hill Engineers and the above companies was in good standing at the time the bid was awarded.
5. FISCAL IMPACT
Funds are available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project. Cash and appropriation also need to be transferred between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project.
Title
To authorize the Director of the Department of Public Utilities to modify the design contract with CH2M Hill Engineers for the Laboratory Upgrades Project to add funds for the next phase of services; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Water Bond Fund; and to authorize an expenditure of $357,000.00 within the Water Bond Fund to pay for the contract modification. ($357,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Laboratory Upgrades project; and
WHEREAS, Contract No. PO078201 was authorized by Ordinance No. 1802-2017, for the Laboratory Upgrades Project; and
WHEREAS, Contract Modification #1 PO188775 was authorized by Ordinance No. 1760-2019, was needed for detailed design phase for the Water Quality Assurance Lab (WQAL).; and
WHEREAS, Contract Modification #2 PO284056 and PO284058, was authorized by Ordinance No. 1500-2021 for the Detailed Design phase of the Dublin Road Water Plant (DRWP) Lab and the engineering services during construction of the WQAL; and
WHEREAS, Contract Modification #3 PO403831, was authorized by Ordinance No. 1500-2021 for the Detailed Design phase of the Parsons Avenue Water Plant (PAWP) Lab and the engineering services during construction of the DRWP Lab.; and
WHEREAS, a planned contract modification is needed for engineering services during construction for the Parsons Avenue Water Plant; and
WHEREAS, it is necessary for Council to authorize the Director of Public Utilities to modify the professional engineering services agreement with CH2M Hill Engineers, Inc. for the Laboratory Upgrades Project; and
WHEREAS, an amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to authorize an expenditure of up to $357,000.00 from the Water Bond Fund, Fund 6006, to pay for this contract modification; NOW, THEREFORE;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvement Budget authorized by Ordinance 1907-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6006 / P690473-100018 / Indianola Booster Station Demolition (Voted Water Carryover) / $115,000.00 / $0.00 / ($115,000.00)
6006 / P690473-100020 / Morrison Booster Station Improvements (Voted Water Carryover) / $248,793.00 / $158,793.00 / ($90,000.00)
6006 / P690473-100024 / 2082 Fairwood Avenue Soil Remediation and Site Improvements (Voted Water Carryover) / $375,000.00 / $223,000.00 / ($152,000.00)
6006 / P690554-100000 / Laboratory Upgrades (Voted Water Carryover) / $0.00 / $357,000.00 / $357,000.00
SECTION 2. That the transfer of $357,000.00, or so much thereof as may be needed, is hereby authorized between projects between within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Utilities is hereby authorized to modify the professional engineering services contract with CH2M Hill Engineers, Inc., 2 Easton Oval, Suite 500, Columbus, Ohio 43219; for the Laboratory Upgrades project, in an amount up to $357,000.00.
SECTION 4. That an expenditure of $357,000.00, or so much thereof as may be needed, is hereby authorized from the Water Bond Fund, Fund 6006, to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.