Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase aluminum and fiberglass light poles and aluminum bases to replenish stock for maintenance and new customer services within the Division of Power and Water (P).
The Purchasing Office advertised and solicited competitive bids for the purchase of aluminum and fiberglass light poles and aluminum bases for the Division of Power and Water (P) in accordance with Section 329.06 (SA004576). Sixty-four (64) vendors were solicited: sixty-two (62) MAJ; one (1) MBR; and one (1) M1A. Three (3) MAJ and one (1) F1 bids were received and opened on September 20, 2012.
Two contract awards are recommended to the lowest, responsive, responsible, and best bidders: 1) Graybar Electric Co. in the amount of $175,146.00 for items #1, 3, 5, 6, 7, 9, 10, 11, 12 and 13; 2) Loeb Electric Co. in the amount of $52,080.35 for items #2, 4 and 8.
Contract Compliance: Graybar Electric Co., (MAJ) 130794380, expires 7/6/2014 and Loeb Electric Co. (MAJ) 314236750, expires 8/4/2013.
FISCAL IMPACT: There is sufficient budget authority for the purchase of aluminum and fiberglass light poles and aluminum bases in the 2012 Electricity Operating Fund budget. The Division of Power and Water (P) spent $601,768.13 in 2010 within Object Level Three Codes 6621 and 6625. In 2011 there was $325,230.50 spent within Object Level Three Codes 6621 and 6625 by the Division of Power and Water (P).
Title
To authorize the Finance and Management Director to enter into contracts with Graybar Electric Co. in the amount of $175,146.00 and Loeb Electric Co. in the amount of $52,080.35 for the purchase of aluminum and fiberglass light poles and aluminum bases for the Division of Power and Water and to authorize the expenditure of $227,226.35 from the Electricity Operating Fund. ($227,226.35)
Body
WHEREAS, the Department of Public Utilities, Division of Power and Water (P), has a need to purchase aluminum and fiberglass light poles and aluminum bases to replenish stock for maintenance and new customer installations; and
WHEREAS, the Purchasing Office received and opened formal bids on September 20, 2012; and
WHEREAS, it is recommended that a contracts be awarded to Graybar Electric Co. and Loeb Electric Co. based upon the lowest, responsive, responsible and best bid; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a contracts to purchase aluminum and fiberglass light poles and aluminum bases based upon the lowest, responsive, responsible and best bids received September 20, 2012, SA004576:
Graybar Electric Co. in the amount of $175,146.00 for items #1, 3, 5, 6, 7, 9, 10, 11, 12 and 13; and,
Loeb Electric Co. in the amount of $52,080.35 for items #2, 4 and 8.
SECTION 2. That to pay the cost of the aforesaid purchase, the expenditure of $227,226.35 is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07:
OCA 606723
Object Level Three Code 6621
$152,146.00
OCA 606764
Object Level Three Code 6625
$75,080.35
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.