Explanation
Background: This ordinance appropriates $350,000 in the Fleet Maintenance Services Fund and authorizes the Finance Director to issue blanket purchase orders for various auto, truck and equipment services from the Fleet Maintenance Services Fund. Also to include second life reguild of BT 16269, a 1993 Caterpillar Articulating Wheel Loader owned by the Division of Sewer and Drains to Ohio Cat of Columbus, the sole Central Ohio Caterpillar franchise dealership, CC# 34-0672363, majority.
Given the model and manufacturer diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all service requirements. Because of these circumstances, the Fleet Management Division must occassionally purchase services which are not available from formally bid contracts. Other times competitive bidding is not practical because there is only a single provider of the service or parts. Both these situations make formal bidding of these services or parts impractical; however, to ensure the City receives the best possible prices, when practical the Fleet Management Division solicits quotes by phone or in writing.
Fiscal Impact: This total request is for $350,000.00. The amounts are based on historical costs for like items and services and the division's estimate of needs for the remainder of 2003. Expenditures for like items and time frames were $351,000.00 in 2002 and $335,000.00 in 2001.
Emergency action is requested to ensure uninterrupted repair services.
Title
To authorize a supplemental appropriation of $ 350,000.00 from the unappropriated balance of the Fleet Maintenance Services Fund to provide for continuing repair services; to authorize the Finance Director to issue purchase orders for various repair services, to authorize the expenditure of $350,000.00 from the Fleet Maintenance Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, 1959, and to declare an emergency. ($350,000.00)
Body
WHEREAS, the purchase of various auto, truck and equipment services that cannot be reasonably anticipated is required by the Fleet Management Division, and
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various auto, truck and equipment services, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to arrange for the purchase of services thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from unappropriated monies in the Fleet Management Service Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2003 the sum of $350,00.00 be and is hereby appropriated to the Fleet Management Service Fund, Fund 513, Department of Public Service, Fleet Management Division, Division No. 59-05, as follows:
Fund : Operating | Div : 59-05 | Fund : 513 | Obj. Level 1 : 03 | Obj. Level 3 : 3373 | OCA : 591347 | Amount : $ 350,000.00
Section 2. That the vendors and amounts for services will be certified from the Auditor's Certificate as follows:
VENDOR CC# EXPIRES OBJECT LEVEL THREE CODE
Wilsons Auto Service 310668047 02/19/05 3373
Jones Truck 310934536 10/30/03 3373
Floras Diesel 311202449 02/12/05 3373
American LaFrance 232708813 10/15/06 3373
Absolute Custom Metal 113656579 10/29/05 3373
Eddies Autobody 311561992 06/06/06 3373
Burns Body Shop 311327701 06/19/06 3373
Keens Body Shop 310854439 06/19/06 3373
A-tech Auto Restylin 311681336 06/19/06 3373
A-tech Autobody 311681335 06/20/06 3373
Dick Masheter 310729896 06/18/06 3373
American Automatic Trans 310994510 10/31/04 3373
D&D Retreading 311168068 06/10/05 3373
Professional Auto Care (PAC) 311286955 06/17/06 3373
Harrs Auto glass 311144333 06/23/06 3373
W.W. Williams Midwest 311024851 06/23/06 3373
Ohio Cat of Columbus 340672363 06/25/06 3373
Object Level One 03 Total $350,000.00
Section 3. That in accordance with Section 329.27 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements as they pertain to the action authorized in Section 1 of this ordinance and that Sections 329.06 and 329.07 of the Columbus City Codes are hereby waived.
Section 4. That the expenditure of $350,000.00, or so much thereof as may be necessary, is hereby authorized to be expended fromt he Fleet Management Services Fund 513, Department No. 59-05, OCA Code 591347, Object Level One 03 as follows, to pay the cost thereof:
Object Level Three Amount
3373 $350,000.00
Object Level One 03 Total $350,000.00
Section 5. That for the reasons set forth in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.