Explanation
This legislation authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) and the Department of Public Utilities to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract/purchase agreement for the replacement of desktop computers, computer related products, and equipment, and the expenditure in the amount of $150,000.00 from funds within the Department of Technology, Information Services Division, Information Services Operating Fund. The total amount of funding being requested via this ordinance/legislation is $150,000.00.
These purchases will be made from the following pre-established universal term contract/purchase agreements (PA):
• Purchase Agreement: PA005822 - Brown Enterprise Solutions, LLC: HP and Dell Computers and accessories
- The above listed purchase agreement expires April 30, 2024
The desktop computers, printers, servers, and computer related products and equipment being replaced are outdated and/or obsolete. The computer equipment being replaced is used for the operation of applications that are vital to the daily operations of the City of Columbus. Replacement of these computers is crucial for continued efficiency so that the City of Columbus, Department of Public Utilities can access applications critical to daily operations.
FISCAL IMPACT:
Funds in the amount of $150,000.00 for the Department of Public Utilities are budgeted and available in the agencies' direct charge budget allocation in the Information Services Operating Fund. Miscellaneous computer accessories are being purchased out of the Information Services’ Division operating budget. The total amount of funding being requested via this ordinance is $150,000.00. These funds are also budgeted and available for this purpose.
CONTRACT COMPLIANCE:
Vendor: Brown Enterprise Solutions; EBO_CC#: 010668; Expiration Date: 3/3/2024
DAX/City Vendor Acct. #: 010668
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology and the Department of Public Utilities, to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract/purchase agreement for the purchase of new and replacement of desktop computers, computer related products, and equipment from a pre-established universal term contract/purchase agreement with Brown Enterprise Solutions, LLC; and to authorize the expenditure of up to $150,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($150,000.00)
Body
WHEREAS, the desktop computers, printers, servers, and computer related products and equipment used by the Department of Public Utilities within the City of Columbus are in need of replacement; and
WHEREAS, the replacement of these computers and computer related products and equipment will mitigate computer related performance problems and will ensure that the City of Columbus can continue to operate at peak efficiency; and
WHEREAS, to enable these purchases, it is necessary to authorize the Director of the Department of Finance and Management on behalf of the Department of Technology and the Department of Public Utilities to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract/purchase agreement for the purchase of new and replacement computers, computer related products and equipment utilizing a pre-established universal term contract/purchase agreement with Brown Enterprise Solutions, LLC; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director of Finance and Management, on behalf of the Department of Technology and the Department of Public Utilities, to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract/purchase agreement for the purchase of new and replacement of desktop computers, computer related products, and equipment from a pre-established universal term contract/purchase agreement with Brown Enterprise Solutions, LLC in order to maintain the supply of updated computers for critical daily operations of the city, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized, on behalf of the Department of Technology and Department of Public Utilities, to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract/purchase agreement for the purchase of replacement desktop computers, computer related products, and equipment totaling $150,000.00, from a pre-established universal term contract/purchase agreement with Brown Enterprise Solutions, LLC.
• Purchase Agreement: PA005822 - Brown Enterprise Solutions, LLC: HP and Dell Computers and accessories
- The above listed purchase agreement expires April 30, 2024
SECTION 2. That the expenditure of $150,000.00, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (Please see attachment 2939-2023 EXP).
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.