Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with Prime Engineering and Architecture, in the amount of $44,944.15 for professional engineering services for the Brimfield Area Sanitary System Improvements Project for the Division of Sewerage and Drainage, and authorizes the expenditure of $44,944.15 from the Build America Bond (B.A.B.s) Fund.
Generally, this work will include all survey, engineering and consulting services of the sanitary sewers between, but not limited to, MH 0543S0075 and MH 0543S0081 including the line tying in from the north to MH 0543S0079 (see Exhibit E). In addition, MH 0543S0078 may need to be replaced to ensure the proper gradient in the line. It would be necessary to provide survey and engineering investigation to produce construction drawings for the bid by the City Of Columbus DOSD for the appropriate repair or replacement of both the pipe(s) and manhole(s). This may include CCTV, cleaning and inspection.
A. Procurement Information: The Division advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage received technical proposals on October 23, 2009 from the following companies:
Name C.C. No. City/State Maj/MBE/FBE
Dynotec 31-1319961 Columbus, OH MBE
Prime Engineering and Architecture 31-1373357 Columbus, OH FBE
Resource International 31-0669793 Columbus, OH FBE
These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality and feasibility. After careful consideration, the committee recommended that Prime Engineering and Architecture be selected to provide the engineering services for this project for which the Division Administrator has concurred.
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B. Contract Compliance No.: 31-1373357 | Expires: 04/08/2010 | MAJ
C. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT: This ordinance authorizes the Director of Public Utilities to expend $44,944.15 in funds from the Build America Bond (B.A.B.s) Fund for this expenditure. There is sufficient authority in the 2009 Capital Improvements Budget for this expenditure.
Title
This legislation authorizes the Director of Public Utilities to enter an engineering agreement with Prime Engineering and Architecture for the Brimfield Area Sanitary System Improvements Project; and authorizes the expenditure $44,944.15 in funds from the Build America Bond (B.A.B.s) Fund for the Division of Sewerage and Drainage. ($44,944.15)
Body
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959: three proposals were received and the Division determined Prime Engineering and Architecture was qualified to provide the services for this project; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Prime Engineering and Architecture, 3000 Corporate Exchange Drive, Suite 600, Columbus, Ohio 43231, for the amount of $44,944.15 in order to provide engineering services for the Brimfield Area Sanitary System Improvements Project; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary B.A.B.s (Build America Bonds) Fund; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Prime Engineering and Architecture for the Brimfield Area Sanitary System Improvements Project, at the earliest practical date for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an agreement for professional engineering services with Prime Engineering and Architecture, 3000 Corporate Exchange Drive, Suite 600, Columbus, Ohio 43231, in order to provide engineering services for the Brimfield Area Sanitary System Improvements Project.
Section 2. That the City Auditor be and hereby is authorized to expend a total of $44,944.15 or as much as may be needed for the purpose of paying the cost of the professional engineering services agreement from the Sanitary B.A.B.s (Build America Bonds) Fund into the Brimfield Area Sanitary System Improvements Project | Fund 668 | Div. 60-05 | Project 650744-100000 | 664744 | Object Level Three 6676.
Section 3. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage
Section 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.