Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract for the Facilities Management Division with AA Programmed Janitorial and Building Maintenance in the amount of $136,920.00 $142,836.00 for custodial services at the Fire Training Academy and Fire Administration Building at 3639 and 3675 Parsons Avenue. The contract renewal is the fourth of four possible renewal options with AA Programmed Janitorial and Building Maintenance. The contract was originally authorized by Ordinance Number 0025-2003, passed on January 13, 2003 and renewed by Ordinance 0361-2004, passed on March 9, 2004, Ordinance 0214-2005, passed March 2, 2005, and Ordinance 0357-2006, passed March 8, 2006. This renewal shall continue the contract from March 1, 2007 through February 28, 2008.
Emergency action is requested so that custodial services may continue without interruption.
Fiscal Impact: The Facilities Management Division budgeted $136,920.00 in 2007 for custodial services at the Fire Training Academy and Fire Administration Building. The Division spent $112,200.00 in 2006, $110,000.00 in 2005, and $99,000.00 in 2004. This year's renewal will comply with the City's Responsible Wage Ordinance. The amount of this contract is $142,836.00. The amount in excess of the budgeted amount is in order to implement the Responsible Wage provisions of the Columbus City Codes. AA Programmed Janitorial and Building Maintenance, Contract Compliance Number 31-1190027, expiration date 03/25/2008, is a registered minority business.
Title
To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with AA Programmed Janitorial and Building Maintenance for custodial services at the Fire Training Academy and Fire Administration Building; to authorize the expenditure of $136,920.00 $142,836.00 from the General Fund, and to declare an emergency. ($136,920.00 $142,836.00)
Body
WHEREAS, the Facilities Management Division originally solicited bids on October 15, 2002, for the custodial services contract for the Fire Training Academy and Fire Administration Building, and
WHEREAS, the Facilities Management Division recommended AA Programmed Janitorial and Building Maintenance as the most responsive and responsible bidder, and
WHEREAS, Ordinance No. 0025-2003, passed by Council on January 13, 2003, authorized the original contract for the Facilities Management Division with AA Programmed Janitorial and Building Maintenance for custodial services at the Fire Training Academy and Fire Administration Building, and;
WHEREAS, the Facilities Management Division respectfully requests to extend the contract with AA Programmed Janitorial and Building Maintenance for one year beginning March 1, 2007, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to extend a contract with AA Programmed Janitorial and Building Maintenance for custodial services at the Fire Training Academy and Fire Administration Building, to ensure the cleanliness of the buildings without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to extend a contract with AA Programmed Janitorial and Building Maintenance for custodial services at the Fire Training Academy and Fire Administration Building from March 1, 2007, through February 28, 2008.
SECTION 2. That the expenditure of $136,920.00 $142,836.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450041
Object Level 1: 03
Object Level 3: 3396
Amount: $136,920.00 $142,836.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.