Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to execute a contract modification for the Arterial Street Rehabilitation - Alum Creek Drive Phase B SR104 - Williams Road project. This project is located within the Far South Community Planning Area.
The Arterial Street Rehabilitation - Alum Creek Drive Phase B SR104 - Williams Road project was awarded to George J. Igel & Company through the bid process and approved by City Council with Ordinance 0997-2012. The project consists of the widening and reconstruction of approximately 2.07 miles of Alum Creek Drive from SR104 to Williams Road, the addition of curb and gutter, a closed drainage system and street lighting, 850 feet of widening and reconstruction on Watkins Road, the addition of 4 miles of 8 foot wide shared use path/sidewalk on both sides of Alum Creek Drive; and the construction or reconstruction of handicap ramps at appropriate locations including intersections, service drives and driveways.
This contract modification is necessary to add funds to pay for construction delays caused by utility relocations. A negotiation with the utility company resulted in a reimbursement to the City for the delays. The money now needs to be added to the contract so the contractor can be paid.
Original amount of this contract: $17,080,765.35 (Ord. 0997-2012, EL012952)
Modification #1: $497,493.14 (This modification)
Total contract amount, including modifications: $17,578,258.49
2. CONTRACT COMPLIANCE:
The contract compliance number for George J. Igel & Company is 314214570 and expires 12/20/14.
3. FISCAL IMPACT:
Funds in the amount of $497,493.14 are available for this project in Fund 766, the Street and Highway Improvement Fund, within the Department of Public Service.
4. EMERGENCY DESIGNATION:
Emergency action is requested in order to allow this project to continue without additional delays to the Department of Public Service's Capital Improvement Program.
Title
To authorize the City Auditor to appropriate $497,493.14 within the Street and Highway Improvement Fund; to authorize the City Auditor to transfer $497,493.14 between funds; to authorize the City Auditor to appropriate $497,493.14 within the Federal-State Highway Engineering Fund; to authorize the Director of Public Service to execute a contract modification to the contract with George J. Igel & Company for the Arterial Street Rehabilitation - Alum Creek Drive Phase B SR104 - Williams Road project; to authorize the expenditure of up to $497,493.14 from the Federal-State Highway Engineering Fund for this contract.; and to declare an emergency. ($497,493.14)
Body
WHEREAS, the City of Columbus, Department of Public Service, executed a contract with George J. Igel & Company for the Arterial Street Rehabilitation - Alum Creek Drive Phase B SR104 -Williams Road project; and
WHEREAS, an unanticipated delay in the relocation of utilities caused a delay in the construction of the project; and
WHEREAS, the Department of Public Service is contractually obligated to reimburse the contractor for the delay in construction; and
WHEREAS, a settlement was reached with the utility company and money was deposited with Public Service to compensate the contractor for the construction delay; and
WHEREAS, this ordinance authorizes the Director of Public Service to execute a contract modification with George J. Igel & Company for the Arterial Street Rehabilitation - Alum Creek Drive Phase B SR104 -Williams Road project contract to add money to the contract to pay for the construction delay; and now, therefore
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that the project needs to continue without additional delays, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Street and Highway Improvement Fund, No. 766, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2014, the sum of $497,493.14 is appropriated for the Department of Public Service as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek Drive Phase B / 10-5501 / 710326 / $497,493.14
SECTION 2. That the City Auditor is hereby authorized to transfer cash between the Street and Highway Improvement Fund, No. 766, and the Federal-State Highway Engineering Fund, No. 765, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek Drive Phase B / 10-5501 / 710326 / $497,493.14
Transfer to:
Dept-Div /Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 597015-100000 / Alum Creek Drive / 80-0886 / 591294 / $497,493.14
SECTION 3. That from the unappropriated monies in the Federal-State Highway Engineering Fund, No. 765, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2014, the sum of $497,493.14 is appropriated for the Department of Public Service as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 597015-100000 / Alum Creek Drive / 06-6600 / 591294 / $497,493.14
SECTION 4. That the Director of Public Service be and is hereby authorized to execute a contract modification with George J. Igel & Company for the Arterial Street Rehabilitation - Alum Creek Drive Phase B SR104 -Williams Road project in an amount of up to $497,493.14.
SECTION 5. That for the purpose of paying the cost of the contract modification, the sum of $497,493.14 or so much thereof as may be needed, is hereby authorized to be expended from the Federal-State Highway Engineering Fund, No. 765, as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 597015-100000 / Alum Creek Drive / 06-6631 / 591294 / $497,493.14
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.