Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Midway Structural Pipe & Supply (dba Lannis Fence Systems) for fencing needs in various Division of Police facilities.
The original contract was bid through SO036569. Legislation was not necessary because the total amount did not exceed $20,000.00. The contract has been modified multiple times as the solicitation provided for same, and was bid for fencing needs for various city facilities under the purview of the Facilities Management Division.
A modification of the contract is necessary for fencing needs at various Division of Police facilities. Midway Structural Pipe & Supply is the Facilities Management Division provider for fencing needs. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices previously established in the contract were used to determine the cost of this modification.
Emergency action is requested to ensure proper safety and controlled access, additionally, installations are more difficult in winter months.
Midway Structural Pipe & Supply Contract Compliance No. 20-8815652, expiration date March 12, 2017.
Fiscal Impact: The cost of this modification is $40,632.00. Funding is available in the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to modify a contract, on behalf of the Facilities Management Division, with Midway Structural Pipe & Supply for fencing needs in various Division of Police facilities; to authorize the expenditure of $40,632.00 from the Safety Voted Bond Fund; and to declare an emergency. ($40,632.00)
Body
WHEREAS, it is necessary to modify a contract with Midway Structural Pipe & Supply for fencing needs in various Division of Police facilities; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to modify a contract with Midway Structural Pipe & Supply for fencing needs in various Division of Police facilities, to ensure proper safety and controlled access thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to modify a contract on behalf of the Facilities Management Division with Midway Structural Pipe & Supply for fencing needs in various Division of Police facilities.
SECTION 2. That the expenditure of $40,632.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept./Div.: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $40,632.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.