Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the SSI OTMP Group 1 A project. The Department of Development will also participate in the funding for this project.
Work in this project includes construction of traffic calming features at Fifth Avenue west of Perry Street and at Third Avenue east of the Olentangy. This project includes decorative medians with planters and landscaped bump-outs.
2 ADA ramps will be added or reconstructed in this project.
The estimated Notice to Proceed date is June 13, 2012. The project was let by the Office of Support Services through Vendor Services and Bid Express. 2 bids were received on April 19, 2012 (2 majority) and tabulated on April 20, 2012 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Decker Construction Co. $680,998.31 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $759,139.59 Gahanna, OH Majority
Award is to be made to Decker Construction Co. as the lowest responsive, responsible and best bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Co. is 310983557 and expires 2/3/14.
3. FISCAL IMPACT
There are three sources of funding for this project. The Department of Public Service and Department of Development funding is available within the Streets and Highways G.O. Bonds Fund. Battelle has agreed to contribute funding for this project and will provide the amount of $87,280.00. This funding is available within the Street and Highway Improvement Fund. Fund transfers within the Streets and Highways G.O. Bonds Fund and C.I.B. amendment to the 2012 Capital Improvements Budget are necessary to establish sufficient cash and authority in the proper projects.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season.
Title
To authorize the Director of Public Service to enter into contract with Decker Construction Company and to provide for the payment of construction administration and inspection services, in connection with the SSI OTMP Group 1 A project; to amend the 2012 Capital Improvements Budget; to authorize the transfer of monies within the Streets and Highways G.O. Bonds Fund; to authorize the appropriation of funds within the Street and Highway Improvement Fund; to authorize the expenditure of $749,098.14 from the Streets and Highways G.O. Bonds Fund and the Street and Highway Improvement Fund for the Division of Design and Construction, and to declare an emergency. ($749,098.14)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the SSI OTMP Group 1A project; and
WHEREAS, the Department of Public Development will also participate in this project and provide funding for the improvement; and
WHEREAS, ordinance 1653-2006 authorized the Director of Public Service to enter into a agreement and to accept funding from Battelle for this project; and
WHEREAS, this project includes of construction of traffic calming features at Fifth Avenue west of Perry Street and at Third Avenue east of the Olentangy, and decorative medians with planters and landscaped bump-outs; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction in order to maintain the project schedule and provide the sidewalks planned in this project to provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Decker Construction Co., 3040 McKinley Avenue, Columbus, OH, 43204 for the construction of the SSI OTMP Group 1 A project project in the amount of $680,998.31 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $68,099.83.
SECTION 2. That the 2012 Capital Improvements Budget is hereby amended as follows:
Division of Design and Construction: 59-12
Fund / Project No. / Project Name / Current Authority / Change / Revised Authority
704 / 440005-100000 / UIRF (Carryover) / $4,592,554.00 / ($161,819.00) / $4,430,735.00
704 / 590127-100000 / SSI-OTMP (Carryover) / $501,910.00 / $161,819.00 / $663,729.00
SECTION 3. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund be authorized as follow:
Division of Design and Construction: 59-12
Transfer from
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100000 / UIRF / 06-6600 / 590050 / $161,818.14
Transfer to
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590127-100000 / SSI-OTMP / 06-6631 / 590127 / $161,818.14
SECTION 4. The sum of $87,280.00 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 590127-100000 / SSI-OTMP / 06-6631 / 766127 / $87,280.00
SECTION 5. That for the purpose of paying the cost of the contract and inspection, the sum of $749,098.14or so much thereof as may be needed, is hereby authorized to be expended from the Streets & Highways G.O. Bonds Fund, No. 704, and the Street and Highway Improvement Fund, 766, for the Division of Design and Construction, Dept.-Div. 59-12 as follows:
Division of Design and Construction: 59-12
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590127-100000 / SSI-OTMP / 06-6631 / 590127 / $450,000.00 (DPS Contract)
704 / 590127-100000 / SSI-OTMP / 06-6631 / 590127 / $143,718.31 (Development Contract)
766 / 590127-100000 / SSI-OTMP / 06-6631 / 766127 / $87,280.00 (Battelle Contract)
704 / 590127-100000 / SSI-OTMP / 06-6631 / 590127 / $50,000.00 (DPS Inspection)
704 / 590127-100000 / SSI-OTMP / 06-6631 / 590127 / $18,099.83 (Development Inspection)
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.