Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to provide additional funding to the Ohio Department of Transportation (ODOT) for the FRA-US40-17.57 (PID 86649) construction project.
Ordinance 1688-2014 authorized the Director of Public Service to provide funds to ODOT prior to ODOT opening bids. If additional funds were needed after the bid opening, the Director of Public Service would seek Council approval for the additional funds. ODOT opened bids in August 2014 and additional city funding is needed to proceed with the project.
The scope of work includes the repaving of US 40 from Street Lane Mile (SLM) 17.57 to 18.63 (Broad St. from Bexley/Columbus corporation line to Columbus/Whitehall corporation line) and from SLM 21.40 to 22.45 (Broad Street from Whitehall/Columbus corporation line to Columbus/Reynoldsburg corporation line). Also included is the reconstruction of curb ramps to be ADA compliant.
2. FISCAL IMPACT
The additional funding needed for the Department of Public Service's portion of the project is $82,840.00. The total amount the City is contributing through the Department of Public Service is $434,316.00 ($351,476.00 (Ord. 1688-2014) plus $82,840.00 (authorized by this ordinance)). An amendment to the 2014 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested in order to meet ODOT's construction schedule.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bonds Fund; to allow the Director of Public Service to provide additional funding to he Ohio Department of Transportation for ODOT's FRA-US40-17.57 (PID 86649) project; to authorize the expenditure of $82,840.00 from the Streets & Highways Bonds fund; and to declare an emergency. ($82,840.00)
Body
WHEREAS, the city has partnered with the Ohio Department of Transportation in order to construct improvements on US 40 from the Bexley/Columbus corporation line to Whitehall/Columbus corporation line and from the Whitehall/Columbus corporation line to Columbus/Reynoldsburg corporation line (FRA-US40-17.57 (PID 86649)); and
WHEREAS, the Ohio Department of Transportation has advertised for construction services and additional Department of Public Service funding is needed; and
WHEREAS, it is necessary to provide this funding to ODOT; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is necessary to provide funding at the earliest possible time to ODOT to maintain the project schedule thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvements Budget authorized by ordinance 0683-2014 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530282 -100063 / Resurfacing - Zone 4 (Voted Carryover) / $88,637 / ($82,840) / $5,797
704 / 530282 - 100103 / Resurfacing - Urban Paving - FRA 40.17.57-21.40 (PID 86649) (Voted Carryover) / $351,476 / $82,840 / $434,316
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282 -100063 / Resurfacing - Zone 4 / 06-6600 / 748263 / $82,840.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282 - 100103 / Resurfacing - Urban Paving - FRA 40.17.57-21.40 (PID 86649) / 06-6600 / 782103 / $82,840.00
SECTION 3. That the Director of Public Service is authorized to provide additional funding to the Ohio Department of Transportation in the amount of $82,840.00 in order to construct improvements on US 40 from the Bexley/Columbus corporation line to Whitehall/Columbus corporation line and from the Whitehall/Columbus corporation line to Columbus/Reynoldsburg corporation line (FRA-US40-17.57 (PID 86649)).
SECTION 4. That for the purpose of providing the local match to ODOT for this project, the sum of $82,840.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets & Highways G.O. Bonds Fund, No. 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282 - 100103 / Resurfacing - Urban Paving - FRA 40.17.57-21.40 (PID 86649) / 06-6631 / 782103 / $82,840.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.