Explanation
This legislation is to authorize the purchase of one (1) Hybrid Bucket Truck for the Department of Public Service, Division of Planning and Operations as part of the Clean Cities grant. This unit will replace an older unit which is beyond its useful life. This ordinance authorizes the Finance and Management Director to issue a purchase order with Center City International Truck for a Hybrid Bucket Truck. On January 06, 2011 the Purchasing Department opened a formal bid solicitation SA003783. Three bids were received, Utility Truck Equipment, Center City International and Fyda Freight liner Columbus.
The City of Columbus, Finance and Management Department, Fleet Management Division, was awarded a grant from the United States Department of Energy (DOE) through the local Clean Cities Coalition designee, Clean Fuels Ohio. The funding opportunity is titled "Clean Cities FY09 Petroleum Reduction Technologies Projects for the Transportation Sector," Area of Interest 4, and was created through the American Recovery and Reinvestment Act of 2009 to fund cost-shared projects that expand the use of alternative fueled vehicles and advanced technology vehicles as well as the installation or acquisition of infrastructure necessary to directly support an alternative fueled vehicle or advanced technology vehicle. The grant funds 75% of the incremental cost of converting the vehicle to an alternative fueled vehicle.
Emergency action is requested so that a purchase order can be issued as soon as possible, thereby ensuring that deadlines of the vendor are met.
Center City International Truck Contract Compliance No.: 31-1048371 Expiration 06/15/2012
Fiscal Impact: Funding for the base truck and 25 percent of the Hybrid upgrade will be funded through the 2010 Capital Improvement Budget in the Streets & Highways G.O. Bonds Fund. The base cost of the hybrid bucket truck with the stainless steel body package is $159,539.00. An additional amount of $45,549.00 is necessary for the upgrade to hybrid. Of this, 25 percent will be transferred from the Streets & Highways G.O. Bond Fund to the Clean Cities Grant fund. The remaining $34,161.75, representing 75 percent of the cost of the Hybrid upgrade, will be funded by the Clean Cities grant.
Title
To authorize the Finance and Management Director to establish a purchase order with Center City International Truck. for the purchase of one (1) Hybrid bucket truck for the Department of Public Service, Division of Planning and Operations; to authorize and direct the City Auditor to transfer $11,387.25 from the Streets & Highways G.O. Bonds Fund to the Clean Cities grant fund; to authorize the City Auditor to appropriate $45,549.00 to the Clean Cities grant fund; and to authorize the expenditure of $159,539.00 from the Streets & Highways G.O. Bonds Fund and $45,549.00 from the Clean Cities grant; and to declare an emergency. ($205,088.00)
Body
WHEREAS, there is a need to replace a hybrid bucket truck for the Public Service Department, Division of Planning and Operations; and
WHEREAS, the Purchasing Department solicited formal competitive bid SA003783 for this vehicle; and
WHEREAS, the bid was open on January 6, 2011. Center City International was the lowest overall bidder ; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to issue a purchase order for a hybrid bucket truck for traffic operations so that the vendor deadlines are not missed, thereby preserving the public health, peace,property,safety, welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order with Center City International Truck for 1 (one) hybrid bucket truck for the Division of Planning and Operations, Department of Public Service, from the Streets & Highways G.O. Bonds Fund, No. 704 .
SECTION 2. That the transfer of cash and appropriation be and hereby is authorized within the Streets & Highways G.O. Bonds Fund for the Division of Planning and Operations as follows:
Transfer from:
Project / Project Name / O.L. 01/03 Code / OCA Code / Amount
530020-100000 / Street Equipment / 06-6652 / 591246 / $11,387.25
Transfer to:
Project / Project Name / O.L. 01/03 Code / OCA Code / Amount
530020-100000 / Street Equipment/ 10-5501 / 591246 / $11,387.25
SECTION 3. That the transfer of cash between the following funds be authorized as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530020-100000 /Street Equipment / 10-5501 / 591246 / $11,387.25
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
220 /451035-200000 / Clean Cities Program/80/0886 / 451035 /$11,387.25
SECTION 4. That the sum of $45,549.00 be and hereby is appropriated from the unappropriated balance of Fund 220, General Government Grant Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011 to Dept-Div. 45-05, the Division of Fleet Management as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
220 /451035-200000/Clean Cities Program/ 06-6652 / 451035 / $45,549.00
SECTION 5. That the expenditure of $159,539.00 or so much thereof as may be needed, is hereby authorized from the Streets & Highways G.O. Bonds Fund, Dept/Division: 59-11, Fund 704, OCA 591246, project number 530020-100000, Object Level 01:06, Object Level 03: 6652.
SECTION 6. That the expenditure of $45,549.00 or so much thereof as may be needed, is hereby authorized from the Dept/Division: 45-05, Clean Cities Program grant 451035, Fund 220, OCA 451035 Object Level 01:06, Object Level 03: 6652.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modification associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.