Explanation
BACKGROUND: This ordinance is to amend a Universal Term Contract with George Byers Sons, Inc. for Light Duty Ford Trucks to add the option for additional vehicle accessories to fit 2015 and future model year vehicles and to modify FL005473 to reflect this change. Ordinance 0374-2013 authorized the Universal Term Contract. A redesign in certain model Ford vehicles has required the addition of new up-fitting accessories that were not included in the original contract. It would not be cost efficient to re-bid the complete Light Duty Truck contract in order to add a few up-fitting accessories. Prices were negotiated between Geroge Byers Sons, Inc. and the City, using the pricing on the current contract as a baseline.
Byers Ford Contract Compliance Number is 31-4139860 and expires 12/17/2015.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: No additional monies are required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.
In order to maintain uninterrupted services to City agencies using Universal Term Contracts and open Purchase Orders, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify a Universal Term Contract with George Byers Sons, Inc. to add the option for additional vehicle accessories to fit 2015 and future model year vehicles; and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office established a universal term contract for the purchase of Light Duty Ford Trucks with George Byers Sons, Inc.; and
WHEREAS, the redesign of certain model Ford vehicles has required the addition of new up-fitting accessories that were not included in the original contract; and
WHEREAS, Ordinance 0374-2013 authorized contract FL005473 and it is necessary to amend the existing contract to add the option for addition vehicle accessories; and
WHEREAS, an emergency exists in the usual daily operation of the Finance/Purchasing Office in that it is immediately necessary to modify universal term contract FL005473, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, be and is hereby authorized and directed to modify contract FL005473 with George Byers Sons, Inc. to add the option for additional vehicle accessories.
SECTION 2. That this modification is in accordance with Chapter 329 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor.