Explanation
This ordinance authorizes the Director of Public Utilities to modify an agreement with The Righter Company, Inc. for specialty maintenance crafts for various divisions within the Department of Public Utilities FEM Project No. 0101.4. The Division of Sewerage and Drainage (DOSD) and the Division of Power will both have work completed to their respective facilities under this modification. Additional Department of Public Utilities facilities may be added in the future. This modification will add funding to the existing agreement.
The agreement was most recently modified by authority of Ordinance 1969-2012, passed October 15, 2012, through purchase order EL013743. This modification will provide for additional funding to complete work necessary for safety, environmental regulatory compliance, and power transformer and equipment repair. A subsequent modification is planned for the end of the 2013 to cover the next phase of the contract. The contract will expire on December 1, 2014.
SUPPLIER: The Righter Company, Inc. (31-0889208) Expires 1/5/2015
The Righter Company, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification is ADD $650,000.00. Total contract amount including this modification is $1,725,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was unknown at the time of the initial contract. This legislation is to encumber the funds necessary to complete work required to meet the Ohio Environmental Protection Agency (OEPA) limits for effluent discharge by August 1, 2013, elevator repair subsequent to an electrical fire and critical repairs and improvements to power transformers and related equipment.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The Department of Public Utilities and The Righter Company, Inc. negotiated the cost of the additional work.
EMERGENCY: Emergency designation is requested for this modification due to crtical repairs needed on various transformers and so that that the contract for these repairs can be established at the earliest available time period.
FISCAL IMPACT: There is sufficient budget authority in the Sewerage System Operating Fund and the Electricity Operating Fund for this expenditure. The contract amount will be utilized to provide services under this contract for both Division of Sewerage and Drainage and Division of Power facilities.
$ 90,896.78 has been spent to date in 2013
$ 325,736.64 was spent in 2012
Title
To authorize the Director of Public Utilities to enter into a modification of the Specialty Maintenance Crafts Services contract with The Righter Company, Inc., for the Department of Public Utilities, and to authorize the expenditure of $400,000.00 from the Sewerage System Operating Fund and $250,000.00 from the Electricity Operating Fund and to declare an emergency. ($650,000.00)
Body
WHEREAS, The Department of Public Utilities has a contract with The Righter Company, Inc. for Specialty Maintenance Crafts services, FEM Project No. 0101.4; and
WHEREAS, The Department of Public Utilities wishes to modify and increase EL013743 with The Righter Company, Inc. for Specialty Maintenance Crafts services to provide additional funding necessary for the completion of elevator repairs, compliance with OEPA mandated effluent discharge limits in 2013, and critical repairs and improvements to power transformers and related equipment; and
WHEREAS, the vendor has agreed to modify and increase EL013743 at current prices and conditions, and it is in the best interest of the City to exercise this option; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify the existing contract with The Righter Company, Inc. so as not to impact the daily operation of services provided by DPU thereby preserving the public health, peace, property safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase Contract No. EL013743 with the Righter Company, Inc., for Specialty Maintenance Crafts Services for the various Divisions of the Department of Public Utilities, FEM Project No. 0101.4, in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage. Total amount of modification No. 2 is ADD $650,000.00. Total contract amount including this modification is $1,725,000.00.
SECTION 2. That this modification is in accordance with Section 329 of the Columbus City Codes.
SECTION 3. That the expenditure of $650,000.00, or as much thereof as may be needed, be and the same hereby is authorized, to pay the cost of this contract modification, as follows:
Division of Sewerage & Drainage
Department/Division: 60-05
Fund: 650
OCA: 605378
Object Level 1: 03
Object Level 3: 3372
Amount $400,000.00
Division of Power
Department/Division: 60-07
Fund: 550
OCA: 606731
Object Level 1: 03
Object Level 3: 3375
Amount: $250,000.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.