Explanation
BACKGROUND:
This ordinance authorizes the Director of the Finance and Management Department, on behalf of the Department of Public Service, Division of Design and Construction, to establish a purchase order with Trimble Navigation Limited utilizing State Term Contract -STS-564, #800107, with an expiration date of 02/28/2014, authorized for the City's use by Ordinance No. 582-87; for the purchase of the Trimble S3 Robotic Total Station for use by the field survey crews within the Division of Design and Construction in order to keep up with technology and current project workloads.
Other vendors could bid for the purchase of the Trimble S3 Robotic Total Station, however, local training and service is essential for this product, which is included as part of the STS-564, #800107 State Term Contract, which is an unbid contract. The electronic Trimble Survey equipment, GPS & Robotic Total Stations do require routine maintenance. Having a Trimble certified repair facility within ten miles of the Construction Section insures the support, service and training results from local resellers. No long drives, no boxing and shipping the the equipment needed to be repaired. This provides a much quicker turn-around of repairs and less down-time for staff.
CONTRACT COMPLIANCE:
Vendor Name: Trimble CC #: 94-2802192 Expiration Date: 06/26/15
FISCAL IMPACT:
The amount for the Trimble Navigation Limited S3 Robotic Total Station is $21,327.62. This request has been budgeted and is available within the Department of Public Service, Division of Design and Construction, Construction Inspection Fund, Fund 518.
EMERGENGY DESIGNATION
The request for emergency is to acquire the equipment as soon as possible as the current equipment is over twenty years old and not compatible with the current data collection system which impedes the ability to keep up with current projects.
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Public Service, Division of Design and Construction, to establish a purchase order with Trimble Navigation Limited from a State Term Contract to acquire the Trimble S3 Robotic Total Station; and to authorize the expenditure of $21,327.62 from the Department of Public Service, Division of Design and Construction, Construction Inspection Fund; and to declare an emergency. ($21,327.62)
Body
WHEREAS, this purchase will provide equipment compatible with the current data collection technology; and
WHEREAS, this purchase will utilize State Term Contract STS-564, #800107, an unbid contract, with an expiration date of 02/28/2014, at a cost of $21,327.62; and
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance 582-87, and
WHEREAS, it is necessary for the Director of Finance and Management, on behalf of the Department of Public Service, Division of Design and Construction, to establish a purchase order with Trimble Navigation Limited from a State Term Contract (STS-564, #800107, exp. 02/28/14) for a Trimble S3 Robotic Total Station for daily operational activities; and
Whereas, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is necessary to allow the survey crews to have equipment compatible with the current data collection system so they can keep up with current projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Public Service, Division of Design and Construction, be and is hereby authorized to establish a purchase order with Trimble Navigation Limited from a State Term Contract (STS-564, #800107, exp. 02/28/14) to acquire a Trimble S3 Robotic Total Station, in the amount of $21,327.62.
SECTION 2: That the expenditure of $21,327.62 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 59-12|Fund: 518|OCA Code: 591454|OBJ. Level 1: 06|OBJ. Level 3: 6651|Amount: $21,327.62|
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.