Explanation
Background: This ordinance authorizes the Director of Recreation and Parks to enter into the first year of a five-year lease agreement with PNC Bank National Association dba PNC Equipment Finance, LLC and Lake Erie Golf Cars, LLC for the lease payments and maintenance of 425 golf riding carts and 13 specialty vehicles; authorizes the expenditure of $570,269.00 from the Recreation and Parks Operating Fund for the 2026 lease agreement payments; and declare an emergency.
The lease and maintenance agreements include three parties:
• The City of Columbus, Department of Recreation and Parks, Lessee
• PNC is the source of financing, Lessor
• Golf cart lease agreements will be with PNC
• Yearly legislation will occur to authorize funding for lease payments to PNC
• Lake Erie Golf is the golf cart maintenance company
• Lake Erie Golf will provide all cart maintenance for the duration of all contracts
• Lake Erie Golf does not receive payment from the City for their contracted services
All bids were obtained through a request for proposals through the City of Columbus vendor services RFQ030517 via the Bonfire portal, and the Department of Recreation and Parks staff has selected Lake Erie Golf Cars, LLC as the lowest, responsible, responsive, and best bidder in accordance with City Code 329.
Principal Parties:
PNC Bank National Association
DBA PNC Equipment Finance LLC
Staysi Garcia Morillo, 267-960-4076
PO Box 931034
Cleveland, OH 44193
CC-001606, Exp 2/8/2025
Lake Erie Golf Cars LLC
26565 Miles Road Suite 200
Danny Hayes, 614-808-5735
Warrensville Heights, OH 44128
CC-006916, Exp 10/27/2027
Emergency Justification: It is immediately necessary to authorize the Director to enter into a new lease agreement for the lease purchase payments of the golf riding carts as the payment is due April 1, 2026.
Benefits to the Public: Golf carts are necessary to the operation of the golf courses.
Area(s) Affected: All six municipal golf courses.
Fiscal Impact: $570,269.00 is required and is budgeted within the 2026 Recreation and Parks Operating budget to meet the financial obligations of this lease. This piece of legislation is contingent upon the passage of the 2026 operating budget.
Title
To authorize the expenditure of $570,269.00 from the Recreation and Parks Operating Fund for the 2026 lease payments to PNC Bank National Association dba PNC Equipment Finance, LLC and Lake Erie Golf; to authorize the Director of Recreation and Parks to enter into the first year of a five-year lease agreement with PNC Equipment Finance, LLC and Lake Erie Golf for the lease payments and maintenance of 425 golf riding carts and 13 specialty vehicles; and to declare an emergency. ($570,269.00)
Body
WHEREAS, the Recreation and Parks Department solicited proposals for the lease of golf cars and selected Lake Erie Golf Cars, LLC as the lowest, responsible, responsive, and best bidder in accordance with City Code 329.
WHEREAS, the Recreation and Parks Department intends to enter the first year of a five-year lease agreement with PNC Bank National Association dba PNC Equipment Finance, LLC and Lake Erie Golf for the lease payments and maintenance of 425 golf riding carts and 13 specialty vehicles.
WHEREAS, it is necessary to authorize the expenditure of $570,269.00 from the Recreation and Parks Operation Fund 2285; and
WHEREAS, this ordinance is contingent on 2026 operating budget being passed by City Council; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into a new lease agreement for the lease payments of the golf riding carts and vehicles as the payment is due April 1, 2026, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Recreation and Parks is authorized to enter into the first year of a five-year lease agreement with PNC Bank National Association dba PNC Equipment Finance, LLC and Lake Erie Golf for the lease payments and maintenance of 425 golf riding carts and 13 specialty vehicles.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That this ordinance is contingent on 2026 operating budget being passed by Council.
SECTION 4: That for the purpose stated in Section 1, the expenditure of $570,269.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operation Fund 2285.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.