Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional engineering services contract with Patrick Engineering, Inc. for the Pedestrian Safety Improvements - COTA Sidewalks Phase 2 project.
This project includes improvements to install sidewalk curb ramps at three locations in the Far North area (Community Planning Area 03): Kenny Road from Upper Arlington corporation line to Francisco Road, Dierker Road from Henderson Road to Bethel Road, and Campus View Boulevard between High Street and Huntington Park Drive and Huntington Park Drive between Campus View Boulevard and the COTA Park and Ride. The project will include ROW acquisition and improvements necessary to accommodate drainage, if needed.
This modification will expand the scope of work to include the addition of stormwater Best Management Practices (BMPs) requirements for quantity control per the City of Columbus Stormwater Drainage Manual and allow for the preparation of BMP quantity plans and calculations.
Original contract amount $206,000.00 (Ordinance 1758-2013, EL014744)
Modification number 1 $254,319.57 (Ordinance 2083-2013, EL014958)
Modification number 2 $45,000.00
Total amount of the contract, including this modification $505,319.57
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Patrick Engineering, Inc.
2. FISCAL IMPACT
Funding in the amount of $45,000.00 is available for this project in the Streets and Highways Bonds Fund within the Department of Public Service. Amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
3. CONTRACT COMPLIANCE
Patrick Engineering, Inc.'s contract compliance number is 36-3008281 and expires 12/2/14.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2014 Capital Improvements Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify a professional engineering service contract with Patrick Engineering, Inc. for the Pedestrian Safety Improvements - COTA Sidewalks Phase 2 contract; to authorize the expenditure of up to $45,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($45,000.00)
Body
WHEREAS, Ordinance 1758-2013 authorized the Director of Public Service to enter into contract with Patrick Engineering Inc. for the Pedestrian Safety Improvements - COTA Sidewalks Phase 2 project in the amount of $206,000.00; and
WHEREAS, Ordinance 2083-2013, authorized the Director of Public Service to enter into a planned contract modification with Patrick Engineering Inc. for the Pedestrian Safety Improvements - COTA Sidewalks Phase 2 project in the amount of $254,319.57; and
WHEREAS, additional engineering and design services are needed for the Pedestrian Safety Improvements - COTA Sidewalks Phase 2 for the purpose of preparing stormwater BMPs; and
WHEREAS, it is necessary to execute another contract modification to Contract No. EL014744 to authorize additional funds and expanded scope for the professional services required for the engineering and design of this project; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 590105-100000 / Pedestrian Safety Improvements (Voted 2013) / $1,572,459 / ($45,000) / $1,527,459
704 / 590105-100042 / Pedestrian Safety Improvements - COTA Sidewalks Ph. 2 (Voted 2013) / $0 / $45,000 / $45,000
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Streets and Highways G.O. Bonds Fund, Fund 704, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100000 / Pedestrian Safety Improvements / 06-6600 / 593089 / $45,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100042 / Pedestrian Safety Improvements - COTA Sidewalks Ph. 2 / 06-6600 / 741542 / $45,000.00
SECTION 3. That the Director of Public Service be and hereby is authorized to modify a professional services contract with Patrick Engineering, Inc., 3650 Olentangy River Road, Suite 110, Columbus, Ohio, 43214, for engineering services associated with the Pedestrian Safety Improvements - COTA Sidewalks Phase 2 contract.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $45,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bonds Fund as follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100042 / Pedestrian Safety Improvements - COTA Sidewalks Ph. 2 / 06-6682 / 741542 / $45,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.