Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification with Prime Construction Management & Survey, Inc., for construction administration/inspection services for Department of Public Utilities construction projects bid during the calendar years 2023 through 2025 as part of the Construction Administration/Construction Inspection Services 2023-2025 contracts.
Prime Construction Management & Survey, Inc. will be assigned construction projects as tasks on their contract and will ensure the work is performed to City of Columbus construction standards and specifications. As projects are added to the contract, the contract will be modified to authorize Prime Construction Management & Survey, Inc. to perform the work and to add funding to pay for the work.
The construction project to be administered by Prime Construction Management & Survey, Inc. under this contract modification is 670870-100000 Circuit 237 Street Lighting Improvements in an amount not to exceed $127,171.68. It is an older street light circuit in disrepair. It will be rebuilt with all new poles, wiring and luminaires with 3-wire underground cable. This project will install 89 new street lights. It is located along both sides of I-70 on Cole Street and Mooberry Street.
This work will primarily be performed in Community Planning Area “57 - Mid East.”
1.1. Amount of additional funds to be expended: $1,427,800.45
Original Contract $ 201,851.31 (ORD 1727-2023; PO411801)
Modification #1: $ 72,154.14 (ORD 1803-2023; PO419003)
Modification #2: $ 1,204,608.25 (ORD3237-2023; PO428570, PO42857, PO428580, PO428584, PO428589)
Modification #3: $ 350,000.12 (ORD 1618-2024; PO461720)
Modification #4 $ 70,310.34 (ORD 1640-2024; PO469578)
Modification #5 $1,783,848.34 (ORD 3022-2024; PO503546)
Modification #6 $ 217,365.42 (ORD 0196-2025; PO505402)
Modification #7 $1,427,800.45 (ORD 1002-2025)
Modification #8 (Current) $ 127,171.68
Total: $ 5,455,110.05
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2023 - 2025 for which modifications were anticipated pursuant to the original authorizing legislation under Ordinance 1727-2023 to account for future construction projects being assigned to Prime Construction Management & Survey, Inc., as additional tasks requiring contract modifications to authorize Prime Construction Management & Survey, Inc., to perform those tasks and to add funding to pay for the additional work to be performed.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2023-2025) timeframe. Another procurement process is not required.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between Prime Construction Management & Survey, Inc. and Department of Public Utilities project staff based upon the existing contract labor titles, maximum labor rates, allowable contract expenses, and the time estimated to be needed to perform contract tasks.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The installation and conversion to LED lighting within the project area would provide both an additional sense of safety and security to the residents. This may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments.
3. CONTRACT COMPLIANCE INFORMATION
Prime Construction Management & Survey, Inc. contract compliance number is CC-024771 and expires 7/1/27.
As part of this contract Prime Construction Management & Survey, Inc. has proposed that no subcontractor will be used for this project. The certification of Prime Construction Management & Survey, Inc. is in good standing at the time of this contract modification.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Prime Construction Management & Survey, Inc.
4. FISCAL IMPACT
Funds are appropriated and available within the Electricity Bonds Fund, Fund 6303.
Title
To authorize the Director of the Department of Public Utilities to enter into a contract modification with Prime Construction Management & Survey, Inc. for the Construction Administration/Construction Inspection Services 2023-2025 contract; to authorize the expenditure of up to $127,171.68 from the Electricity Bond Fund to pay for the project. ($127,171.68)
Body
WHEREAS, the Department of Public Utilities is engaged in the Circuit 237 Street Lighting Improvements, CIP #670870-100000; and
WHEREAS, construction administration and inspection services need to be performed for the project; and
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, Prime Construction Management & Survey, Inc. was one of six firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 1727-2023 authorized a contract with Prime Construction Management & Survey, Inc., for these services and assigned the first task to be performed; and
WHEREAS, additional construction inspection/administration tasks needs to be performed; and
WHEREAS, the contract with Prime Construction Management & Survey, Inc. will need to be modified to add these tasks to the contract and to add funding to pay for the tasks; and
WHEREAS, funds must be expended to pay for the construction administration and inspection services Prime Construction Management & Survey, Inc. provides under the Construction Administration/Construction Inspection Services 2023-2025 contract; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities is authorized to enter into a contract modification with Prime Construction Management & Survey, Inc., 8415 Pulsar Place, Suite 300, Columbus, Ohio, 43240, for the Construction Administration/Construction Inspection Services 2023-2025 contract to perform additional construction administration and inspection services, in accordance with the terms and conditions as shown in the contract modification on file with the Department of Public Utilities, in an amount not to exceed $127,171.68.
SECTION 2. That an expenditure of $127,171.68, or so much thereof as may be needed, is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 3. That funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.