Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a construction contract with The Altman Company, for the Fairwood Facilities Improvements project for the Division of Sewerage and Drainage and the Division of Power and Water.
The proposed contract is for the Fueling Station Improvements and is the second phase of project construction. This contract Work consists of fuel station improvements at the fleet fueling stations for The City of Columbus located at the Fairwood Facility, 1250 Fairwood Avenue and at the Public Utilities Complex, 910 Dublin Road.
The contract was advertised in the City Bulletin, and bids were received on February 17, 2010, as follows:
1. Harp Contractors Inc. | MAJ | 34-1693871 | Columbus, Ohio | $996,100.00 (Bid Withdrawn)
2. The Altman Company | MAJ | 31-0714676 | Columbus, Ohio | $1,557,600.00
3. Central Ohio Building Co. Inc. | MAJ | 31-0814382 | Columbus, Ohio | $1,792,890.00
4. McDaniel's Construction Corp., Inc. | MBE | 31-1145406 | COlumbus, Ohio | $1,852,950.00
The Architect's construction cost estimate was $1,465,096.00.
The original low bidder's proposal was determined to be incomplete and non-responsive. The original low bidder, upon review discovered mathematical errors and withdrew their bid. The award is recommended to the second low bidder, whose bid was responsive.
Award is recommended to the lowest Responsive and Responsible and Best Bidder.
B. Contract Compliance No.: 31-0714676 | (Expires 02/17/2012) | MAJ
C. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This project is jointly funded by the Division of Sewerage and Drainage and the Division of Power and Water. This ordinance authorizes the Director of Public Utilities to transfer within $85,562.00 and expend a total of $853,680.00 in funds from within Sanitary B.A.B.s (Build America Bonds) Fund and to transfer $65,105.00 within and to expend a total of $703,920.00 in funds from within the Water B.A.B.s (Build America Bonds) Fund. Total contract, $1,557,600.00.
Title
To authorize the Director of Public Utilities to enter into a construction contract with The Altman Company, in connection with the Fairwood Facilities Improvements project; to authorize the transfer of $85,562.00 and expend a total of $853,680.00 in funds from within the Sanitary B.A.B.s (Build America Bonds) Fund; to authorize the transfer of $65,105.00 and expend a total of $703,920.00 in funds from within the Water B.A.B.s (Build America Bonds) Fund. ($1,557,600.00)
Body
WHEREAS, four competitive bids for construction of the Fairwood Facilities Improvements project, Fueling Station Improvements, were received and opened on February 17, 2010 in the offices of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined it necessary to enter into a construction contract with The Altman Company, in order to provide for construction of Fairwood Facilities Improvements project, Contract F35, Fueling Station Improvements; and
WHEREAS, it is necessary to authorize the transfer of cash in the amount of $85,562.00 within the Sanitary B.A.B.s (Build America Bonds) Fund 668 for purposes of providing for the sanitary sewer capital improvements project; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary B.A.B.s (Build America Bonds) Fund 668; and
WHEREAS, it is necessary to authorize the transfer of cash in the amount of $65,105.00 within the Water B.A.B.s (Build America Bonds) Fund 609 for purposes of providing for the water capital improvements project; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Water B.A.B.s (Build America Bonds) Fund 609; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a construction contract with The Altman Company for the Fairwood Facilities Improvements (Contract F35) Fueling Station Improvements project, at the earliest practical date for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a contract with The Altman Company, 1251 Fairwood Avenue, Columbus, Ohio 43026, for construction of Fairwood Facilities Improvements project in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $85,562.00 within the Department of Public Utilities Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary B.A.B.s (Build America Bonds) Fund, Fund No. 668, Object Level Three 6630, as follows:
From:
Project No. | Project Name | OCA Code | change
650348-100002 | WWTFS Instrumentation & Control System | 652348 | (-$85,562.00)
To:
Project No. | Project Name | OCA Code | change
650510-100031 | Fairwood Facilities Improvements (F35) Fueling Station Improvements | 631510 | (+$85,562.00)
Section 3. That the expenditure of $853,680.00, or as much thereof as may be needed, is hereby authorized from the Sanitary B.A.B.s (Build America Bonds) Fund | Fund No. 668 | Division 60-05| Fairwood Facilities Improvements (F35) Fueling Station Improvements | 650510-100031 | OCA Code 631510 | Object Level Three 6676.
Section 4. That the City Auditor is hereby authorized to transfer $65,105.00 within the Department of Public Utilities Division of Power and Water, Dept/Div. No. 60-09, Water B.A.B.s (Build America Bonds) Fund, Fund No. 609, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690368-100000 (new funding) | Long St. W.L. | 609368 | -$65,105
609 | 690026-100004 (new funding) | 910 Vehicle Fueling Sta. | 692604 | +$65,105
Section 5. That the expenditure of $703,920.00, or as much thereof as may be needed, is hereby authorized from the Water B.A.B.s (Build America Bonds) Fund | Fund No. 609 | Division 60-09 | Project No. 690026-100004 | 910 Vehicle Fueling Station | OCA Code 692604 | Object Level Three 6621.
Section 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.