Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to modify a contract with Blind Eye Restoration LLC to extend the end date to February, 28 2027 to prevent a disruption in services, to provide maintenance and repair for new art pieces.
Original contract amount $ 6,750.00 PO458486
MOD No. 1 amount $ 95,400.00 PO521572
MOD No. 2 amount $ 0.00
Total contract amount $ 102,150.00
In accordance with C.C. 329.09(a):
1. The amount of additional funds being requested under this modification is $0.00.
2. The need for additional services was unforeseen at the time the initial contract was awarded, but a legislative modification is required by operation of C.C. 329.09(b).
3. It is in the City’s best interest to continue with the Blind Eye Restoration LLC current contract as they are a local, female owned restoration company who has conducted restoration work on the City's art pieces since 2019.The Department of Development advertised RFQ027610 on Vendor Services in April and May of 2024 for these services. Five bids were received, and the Director of Development entered into contract with the lowest bidder under the authority of Columbus City Code Section 329.19. For the original contract, the contract period is from the date of approval of the purchase order to February 28th, 2026, with an option to renew for two (1) additional year periods, starting March 1, 2026.
4. The price for the services in Modification No. 1 was determined by a review of the additional art pieces by the vendor, with guidance from the Division of Planning staff. No additional cost for this Modification No. 2.
Blind Eye Restoration LLC is a local, female owned restoration company who has conducted restoration work on the City's art pieces since 2019. They most recently executed a contract for restoration on 48 pieces, due to the high quality of work they have conducted, Planning is looking to extend their current contract to finish work on the 48 additional art pieces.
Emergency action is requested so the program/department wouldn’t experience a breakdown in operations since the current contract ends as of 2/28/26, and to expend all of the funds originally appropriated within the contract.
FISCAL IMPACT: There will be no additional cost for the program.
CONTRACT COMPLIANCE: the vendor number is 027939 and expires 6/28/2026.
Title
To authorize the Director of Development to modify a contract with Blind Eye Restoration LLC to extend the end date to February, 28 2027 to prevent a disruption in services, and to declare an emergency. ($0.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Development to modify a contract with Blind Eye Restoration LLC to extend the end date to February, 28 2027 to prevent a disruption in services; and
WHEREAS, the Department of Development advertised RFQ027610 on Vendor Services in April and May of 2024 for these services. Five bids were received, and the Director of Development entered into contract with the lowest bidder under the authority of Columbus City Code Section 329.19; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to modify the existing contract to extend the end date to February 28, 2027 as the current contracts end date is February 28, 2026 and to continue program services without interruption, all for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to modify a contract with Blind Eye Restoration LLC to extend the end date to February, 28 2027 to prevent a disruption in services, there will be no additional cost for the program.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.