Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase a professional services engineering contract with DLZ Ohio, Inc. for the Operation Safewalks - Joyce Avenue Phase 2 project. This is a joint partnership between the Department of Public Service and the Department of Public Utilities to complete the needed improvements within the project limits. This project is in CPA 14, South Linden.
This project consists of the reconstruction of Joyce Avenue from Kenmore Avenue to Twelfth Avenue. Improvements include curb and sidewalk on Joyce Avenue, a shared use path on Joyce Avenue, ADA curb ramps, upgrades to existing traffic lights, storm sewer, street light relocation and upgrade, and roadway widening at various locations from its current two lane configuration to a three lane configuration.
This modification is unplanned as storm water requirements and best practices have changed. This is additional storm basin improvements requested by Division of Sewerage and Drainage and additional services needed during construction.
Original contract amount: $822,052.50 (ordinance 1539-2009, EL009988)
Total amount of modification No. 1: $714,982.65 (ordinance 1562-2010, EL011163)
Total amount of modification No. 2: $43,272.65 (ordinance 1237-2012, EL013271)
Total amount of modification No. 3: $125,000.00 (ordinance 1352-2013, EL014574)
Total amount of modification No. 4: $25,110.87 (ordinance 0344-2014, EL015391)
Total amount of modification No. 5: $49,339.83 (Current Ordinance)
Total Contract Amount, including this modification: $1,779,758.50
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for DLZ Ohio, Inc. is 31-1268980 (Vendor No. 004939) and expires 2/28/17.
3. FISCAL IMPACT
Funds in the amount of $12,000.00 are available for this project in the Streets and Highways Bond Fund, Fund 7704 within the Department of Public Service and funds in the amount of $37,339.83 are available for this project in the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 6109 within the Department of Public Utilities. An amendment to the 2016 Capital Improvement Budget is necessary to establish sufficient funding in the proper projects.
4. EMERGENCY DESIGNATION
The Department of Public Service is requesting City Council to enact this legislation as an emergency measure, in order to allow for the work in this modification to proceed and the schedule for this project to be maintained.
Title
To amend the 2016 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the City Auditor to transfer cash and appropriation between projects within the Sanitary Sewer General Obligation Bond Fund; to authorize the Director of Public Service to modify and increase the contract for the design of the Operation Safewalks - Joyce Avenue Phase 2 project with DLZ Ohio, Inc.; to authorize the expenditure of $12,000.00 from the Streets and Highways Bond Fund; to authorize the expenditure of $37,339.83 from the Sanitary Sewer General Obligation Bond Fund; and to declare an emergency. ($49,339.83)
Body
WHEREAS, the Department of Public Service currently maintains the Operation Safewalks - Joyce Avenue Phase 2 contract with DLZ Ohio, Inc.; and
WHEREAS, contract no. EL009988, in the amount of $822,052.50 was authorized by ordinance no. 1539-2009; and
WHEREAS, ordinance 1562-2010 authorized modification No. 1 in the amount of $714,982.65 to provide the second portion of incremental funding for the Department of Public Service design of the project; and
WHEREAS, ordinance 1237-2012 authorized modification No. 2 in the amount of $43,272.65 to provide the third portion of incremental funding for the Department of Public Service design of the project; and
WHEREAS, ordinance 1352-2013 authorized modification No. 3 in the amount of $125,000.00 to provide the fourth portion of incremental funding for the Department of Public Service design of the project; and
WHEREAS, ordinance 0344-2014 authorized modification No. 4 in the amount of $25,110.87 to provide the fourth portion of incremental funding for the Department of Public Service design of the project; and
WHEREAS, this ordinance authorizes modification No. 5 to the Operation Safewalks - Joyce Avenue Phase 2 contract in an amount up to $49,339.83; and
WHEREAS, the total contract amount including this modification is $1,779,758.50; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the transfer within and an expenditure of up to $12,000.00 from the Streets and Highways Maintenance Bond Fund, Fund 7704; and
WHEREAS, it is necessary to authorize the transfer within and an expenditure of up to $37,993.83 from the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 6109; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, and the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to modify and increase the contract so that the work to be performed as part of this modification can proceed and the project schedule maintained, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Project No. | Project Name | Current Authority | Revised Authority | change
P590955-100017 | Operation Safewalks -- Joyce Ave Ph3 (Councilmanic SIT Supported) | $666,076.00 | $654,076.00 | -$12,000.00
P590955-100008 | Operation Safewalks -- Joyce Ave Ph. 2 (Councilmanic SIT Supported) | $0.00 | $12,000.00 | +$12,000.00
Project No. | Project Name | Current Authority | Revised Authority | change
P650706-100000 | Lower Olentangy River Ecosystem Restoration | $50,000.00 | $12,006.00 | -$37,994.00
P650573-100000 | Joyce Ave Sanitary Sewer | $0.00 | $37,994.00 | +$37,994.00
SECTION 2. That the transfer of $12,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bonds Fund per the account codes in the attachment to this ordinance:
SECTION 3. That the transfer of $37,339.83 or so much thereof as may be needed, is hereby authorized between projects within Fund Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 6109 per the account codes in the attachment to this ordinance:
SECTION 4. That the Director of Public Service be and is hereby authorized to modify and increase contract no. EL009988, with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, OH 43229, in an amount not to exceed $49,339.83.
SECTION 5. That the expenditure of the sum of $12,000.00 or so much thereof as may be needed, is hereby authorized in the Streets and Highways G.O. Bonds Fund, No. 7704, in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of the sum of $37,339.83 or so much thereof as may be needed, is hereby authorized in the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 6109, in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.