Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Health Department, 240 Parsons Avenue. Systems by Rich Consulting LLC is retained by the City to ensure custodial contract compliance, continued uninterrupted oversight, training, and accreditation with the Joint Commission for Accreditation of Health Care Organizations (JCAHO). Currently, the Health Department is accredited by JCAHO. Accreditation enhances the ability of the Health Department to more easily secure additional federal funding. The term of this extension is October 21, 2008, through October 20, 2009.
Systems by Rich Consulting LLC (AFA) was selected through an RFP process. The RFP was advertised in January 2006. Systems by Rich Consulting LLC was the only respondent. The original contract was authorized by Ordinance 0555-2006, passed April 3, 2006, and had four one-year renewal options. The original contract term ran from March 1, 2006, through October 21, 2006. Ordinance No. 1820-2006, passed November 9, 2006, extended the contract from October 21, 2006, through October 20, 2007. Ordinance No. 1584-2007, passed October 27, 2007, extended the contract from October 21, 2007, through October 20, 2008. The term for this contract is October 21, 2008 through October 20, 2009. This is the second renewal of the four one-year renewal options.
Emergency action is requested so custodial services administration may continue without interruption, thereby ensuring the accreditation with the Joint Commission for the Accreditation of Health Care Organizations (JCAHO) does not lapse.
Fiscal Impact: The Facilities Management Division budgeted $35,570.00 in 2008. The cost of the first six-month contract in 2006 was $29,990.00. The cost of the first 12-month extension was $33,953.70. The cost of the first renewal was $35,570.00. This renewal will cost $32,865.00; funding is available in the Facilities Management budget.
Systems by Rich Consulting LLC's Contract Compliance #31-1756535, expiration date 07/27/2009.
Title
To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department; to authorize the expenditure of $32,865.00 from the General Fund; and to declare an emergency. ($32,865.00).
Body
WHEREAS, it is necessary to extend a contract for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department; and
WHEREAS, Joint Commission for Accreditation of Health Care Organizations (JCAHO) accreditation will enhance the ability of the Columbus Health Department to more easily secure additional federal funding; and
WHEREAS, the Facilities Management Division advertised an RFQ for these services and Systems by Rich Consulting LLC was the only responder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to extend a contract with Systems by Rich LLC, so that quality assurance and accreditation can continue at the Health Department facility, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to extend a contract with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department from October 21, 2008, through October 20, 2009.
SECTION 2. That the expenditure of $32,865.00 or so much thereof that may be necessary is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450041
Object Level 1: 03
Object Level 3: 3396
Amount: $32,865.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.