Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Powdered Activated Carbon (PAC- PFAS) with Ingevity Corporation. The Division of Water is the sole user for PAC-PFAS, which is powdered activated carbon used for Per - and polyfluoroalkyl substances control agent for potable water at two City of Columbus water plants. The term of the proposed option contract would be approximately three (3) years, expiring April 30, 2029, with the option to renew for one (1) additional year or portion thereof. The Purchasing Office opened formal bids on April 7, 2026. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ032491). Five bids were received. Samples were submitted and bench trials conducted to determine the most cost effective product with the lowest net cost.
The Purchasing Office is recommending award to the overall net lowest, responsive, responsible and best bidder as follows:
Ingevity Corporation, CC# 016099 expires April 14, 2028, All Items, $1.00
Total Estimated Annual Expenditure: $9,300,000, Division of Water, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance in order to establish this contract for new processes as quickly as possible.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase PAC-PFAS with Ingevity Corporation; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00)
Body
WHEREAS, the PAC-PFAS UTC will provide for the purchase of powdered activated carbon used as Per - and polyfluoroalkyl substances control agent for potable water at two City of Columbus water plants; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids, which were opened on April 7, 2026, and selected the overall net lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Water and Power in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase PAC-PFAS in order to establish this contract quickly to manage new processes at two water treatment plants, all for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase PAC-PFAS in accordance with Request for Quotation RFQ032491 for a term of approximately three (3) years, expiring April 30, 2029, with the option to renew for one (1) additional year or portion thereof, as follows:
Ingevity Corporation, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.