Explanation
Background: This legislation authorizes the Public Service Director to modify a professional services contract with JL Bender Inc., for the renovation of various kitchens for the Fire Division. This contract was originally authorized by Ordinance 0488-01, which passed Council on March 19, 2001. It was modified by Ordinance 2169-01, which passed Council on December 10, 2001. The current modification is the consequence of a time delay that necessitated upgrades to design plans and specifications to comply with code changes, updating the equipment to the latest models, and converting several stations to standing seam metal roofs. The original renovation was to take before now, but was delayed due to a lack of capital funds.
The renovation costs is estimated at $800,080.00. Construction is expected to begin some time in early January 2005.
Emergency action is requested so that the final design modifications can be completed and bids can be received before the end of 2004. .
Fiscal Impact: The Fire Division did not budget for this contract modification in the 2004 Capital Improvement Budget. The Fire Division will reduce the costs of the Fire Station #15 roof renovation project by installing a modified roof instead of a standing seam roof.
The original contract amount for the renovations of various kitchens was $69,800.00. The first contract modification was for $80,000. The cost of this contract modification is $30,000.00. Including this modification, the total cost of the contract is $179,800.00. Contract Compliance No. 31-1176832, expiration date 12/06/2004.
Title
To authorize the Public Service Director to modify and increase a contract for the Facilities Management Division with JL Bender, Inc., for professional design services related to the renovation of kitchens at various Fire Stations, to authorize the expenditure of $30,000.00 from the Safety Voted Bond Fund, and to declare an emergency. ($30,000.00).
Body
WHEREAS, Ordinance 0488-01, passed March 19, 2001, authorized the Public Service Director to enter into contract with JL Bender, Inc. for professional services associated with the renovation of kitchens at Fire stations 2, 5, 6, 7, 13, 25, 26, and 27, in the amount of $69,800.00; and
WHEREAS, Ordinance 2169-01, passed December 10, 2001, authorized the Public Service Director to modify said contract with JL Bender, Inc. by $80,000.00; and
WHEREAS, it is necessary to again modify said contract with JL Bender, Inc. in order to pay for work performed related to unforeseen code change caused by time delays, updates in design to incorporate the latest equipment models, and converting several stations to standing seam metal roofs; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to modify a contract with JL Bender, Inc. for the renovation of kitchens are various Fire Stations and so that there is no delay in payment for this project, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to modify a contract with JL Bender, Inc. for professional services associated with the renovation of kitchens at various fire stations.
SECTION 2. That the expenditure of $30,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103
OCA Code: 644559
Object Level 1: 06
Object Level 3: 6620
Amount: $30,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.