Explanation
BACKGROUND
This ordinance authorizes the Franklin County Municipal Court Administrative and Presiding Judge to contract with Jefferson Audio Visual Systems, Inc. (JAVS) and authorizes the expenditure of up to $29,618.27 from the Municipal Court special revenue Computer Fund for a courtroom audio/video recording system. This specific system is currently only manufactured by JAVS.
The court is installing courtroom recorders. The audio/video recording will allow for; reduce storage demands by keeping files electronically instead of on paper; increase safety & security of court proceedings records as electronic files of court proceedings will be backed up off-site each evening; and reduce the demands on court reporters for day transcripts. These are a few of the benefits that would be provided by the recordings.
Jefferson Audio Visual Systems, Inc. contract compliance number is 610990800 expires 9/9/12
FISCAL IMPACT: The funds would come from the 2011 Special Revenue Computer Fund
Emergency legislation is requested to authorize the contract and the expenditure to permit the installation to begin immediately.
Title
To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to enter into contract with Jefferson Audio Visual Systems, Inc. pursuant to the sole source provisions of the Columbus City Codes, 1959; to authorize the expenditure of up to $29,618.27 with JAVS for the installation of a courtroom audio/video recording system; and to declare an emergency. ($29,618.27)
Body
WHEREAS, the Court has determined that it is in its best interest to contract with JAVS; and
WHEREAS, $29,618.27 is needed to provide for the system and installation; and
WHEREAS, it is in the best interest of the city to procure the needed system from JAVS because it is a sole source; and
WHEREAS, this ordinance is requested as an emergency to permit the timely procurement of needed equipment; and
WHEREAS, an emergency exists in the usual daily operation of the city, in that it is immediately necessary to enter into contract and authorize the expenditure for the system and installation with JAVS thereby preserving the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Administrative and Presiding Judge of the Franklin County Municipal Court be and is hereby authorized to enter into contract with JAVS for a courtroom audio/video recording system and installation.
SECTION 2. That to pay the cost of the aforesaid contract, the expenditure of $29,618.27 or as much thereof as may be necessary, is hereby authorized from the Franklin County Municipal Court, department number 2501, Special fund, fund number 227 subfund 001, oca 250340, object level 1 - 03, object level 3 - 3336.
SECTION 3. That this contract is entered into pursuant to the sole source provisions with Chapter 329 of the Columbus City Codes, 1959.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.