Explanation
BACKGROUND: This ordinance authorizes the purchase of one (1) Ford F350 XL full size pick up for $30,667.00 from a UTC with Ricart Properties Inc. Ordinance 0533-2011, which passed April 25, 2011, included the purchase of this vehicle from UL006767 for $27,971.00. This earlier ordinance authorized the purchase of 85 vehicles for various city departments due to age, high mileage or maintenance costs. With this amendment, the options on this vehicle will be changed as requested by the Division of Fire. This purchase order can be established from the 2011 General Fund budget for vehicle replacements earlier this year.
The purchase of one (1) Ford F350 XL full size pick up from a Universal Term Contract, FL004803, with Ricart Properties Inc for $30,667.00 will be used by the Division of Fire to tow a new Hazmat Response trailer. The options which were included on the original purchase order are not sufficient for the intended purpose of the vehicle. The options to be removed are truck cap, electric brake controller, cab steps and Tomar light bar. The option which will be added is a diesel engine which is necessary to tow the Hazmat Response trailer.
Fiscal Impact: A total of $1,580,000.00 has been budgeted in the 2011 General Fund for vehicle replacements. After passage of Ordinance Nos. 0533-2011 and 0737-2011 there is a balance of $2,954.80 in the General Fund available to fund this purchase with the cancellation of UL006767.
Emergency action is requested so that the order for this vehicle can be placed within the time limit constraints by the vendor.
Contract compliance number Ricart Properties Inc 311282546; expiration September 21, 2012.
Title
To authorize the Director of Finance and Management to establish a new purchase order in accordance with the terms and conditions of an existing Citywide Universal Term Contract with Ricart Ford for a Ford F350 XL full size pick up truck with options for $30,667.00; to cancel a previously established purchase order for $27,971.00; to authorize the expenditure of $30,667.00 from the General Fund; and to declare an emergency. ($30,667.00)
Body
WHEREAS, the Ford F350 XL full size pick up truck UTC from Ricart Ford, FL004803, will be used to tow a new Hazmat Response trailer; and
WHEREAS, the original purchase order (UL006767) for a Ford F350 XL full size pick up for the Division of Fire was established May 6, 2011 is being cancelled; and
WHEREAS, a new purchase order needs to be established to cancel options of the truck cap, electric brake controller, cab steps, and Tomar light bar and add the new option of a diesel engine; and
WHEREAS, monies for vehicle replacement are budgeted within the General Fund; and
WHEREAS, the City has established Universal Term Contracts with Ricart Properties Inc; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Fleet Management Division, to purchase a Ford F 350 for the Division of Fire to tow a new Hazmat Response trailer, as well as allowing orders to be placed before their cut off date; thereby preserving the public health, peace property, safety and welfare ; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to establish a purchase order with Ricart Properties Inc. for one (1) Ford F350 XL full size pick up truck and options for the Division of Fire in accordance with the terms and conditions of the Universal Term Contract.
SECTION 2. That the expenditure of $30,667.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Div: 45-05
Fund: 010
OCA: 451201
Object Level 1: 06
Object level 3: 6650
Amount: $30,667.00
SECTION 3. That the Finance and Management Director is authorized to cancel the purchase order UL006767 with Ricart Properties Inc. for $27,971.00 for the Division of Fire.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.