Explanation
Capital improvement projects undertaken by the Transportation Division generally include several or all of the following components: design, right-of-way acquisition, utility relocation, construction, and inspection. The amount encumbered for inspection is ordinarily a percentage of the project's construction expense and is subject to many variables including but not limited to unforeseen conditions, weather, construction change orders, urban versus rural location and so on. An estimated amount for inspection for each project is encumbered from capital improvement funds simultaneous to the construction being authorized by City Council. There is motivation to encumber only what is needed and no more for estimated inspection requirements in order to free as many dollars as possible for future capital improvement projects. Actual inspection costs are then billed against these encumbrances with that revenue accruing to the Development Services Fund (Fund 240) from which the city inspectors (Transportation Division employees) are paid. This ordinance authorizes the Public Service Director to reimburse the Transportation Division (Development Services) for inspection services on several capital improvement projects.
Fiscal Impact: The Transportation Division budgeted $615,000.00 within various projects in the 2004 Capital Improvements Budget to reimburse these projects for inspection services (UIRF, OSU Community, Short North SID, Resurfacing, Bridge Improvements, Sidewalk Program, and Lane Avenue). This ordinance authorizes the expenditure of $403,500.00 directly from the 1995, 1999 Voted Streets and Highways Fund (704). It also transfers and appropriates $203,000.00 to two other funds, the Local Transportation Improvement Program Fund ($123,000.00) and the State Issue Two Street Projects Fund ($80,000.00) where it is authorized for expenditure for the same purpose.
Emergency action is requested in the interests of maintaining proper accounting and Fund integrity.
Title
To authorize the City Auditor to transfer $203,000.00 from the 1995, 1999 Streets and Highways Fund to the Local Transportation Improvement Program Fund ($123,000.00) and the State Issue Two Street Projects Fund ($80,000.00); to appropriate $123,000.00 within the Local Transportation Improvement Program Fund and $80,000.00 within the State Issue Two Street Projects Fund; to authorize the Public Service Director to expend $606,500.00 to reimburse the Transportation Division for inspection services; to authorize the expenditure of $606,500.00 from the 1995, 1999 Voted Streets and Highways Fund ($403,500.00), the Local Transportation Improvement Program Fund ($123,000.00) and the State Issue Two Street Projects Fund ($80,000.00), and to declare an emergency. ($606,500.00)
Body
WHEREAS, capital improvement projects undertaken by the Transportation Division generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to unforeseen conditions, weather, construction change orders, urban versus rural location and so on; and
WHEREAS, over a period of time a net inspection deficit has accumulated that must be rectified; and
WHEREAS, it is necessary to both transfer monies from the 1995, 1999 Voted Streets and Highways Fund to the Local Transportation Improvement Program Fund and the State Issue Two Street Projects Fund and appropriate the transferred monies within these latter two Funds; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that it is immediately necessary to provide $606,500.00 to eliminate inspection deficits on various projects in order to maintain proper accounting and Fund integrity, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $203,000.00 within Fund 704, the 1995, 1999 Voted Streets and Highway Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
Project # / Project / Object Level One Code/Object Level Three Code / OCA Code
530282 / Resurfacing / 06/6600 / 644385
Total Transfer From: $203,000.00
TRANSFER TO:
Project # / Project / Object Level One Code/Object Level Three Code / OCA Code
530282 / Resurfacing / 10/5501 / 644385
Total Transfer To: $203,000.00
SECTION 2. That the City Auditor be and hereby is authorized to transfer $203,000.00 between Funds as follows:
TRANSFER FROM:
Fund / Project # / Project / Object Level One Code / Object Level Three Code / OCA Code
704 / 530282 / Resurfacing / 10/5501/ 644385
Total Transfer From: $203,000.00
TRANSFER TO:
Fund /Grant # / Grant / Object Level One Code/Object Level Three Code / OCA Code / amount
763 / 563001 / Resurfacing / 06/6687 / 563001 / $123,000.00
764 / 561002 / Resurfacing / 06/6687 / 561002 / $80,000.00
Total Transfer To: $203,000.00
SECTION 3. That the sum of $123,000.00 be and hereby is hereby appropriated from the unappropriated balance of Fund 763, the Local Transportation Improvement Program Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004, to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6687, OCA Code 563001 and Grant 563001.
SECTION 4. That the sum of $80,000.00 be and hereby is hereby appropriated from the unappropriated balance of Fund 764, the State Issue Two Street Projects Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004, to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6687, OCA Code 561002 and Grant 561002.
SECTION 5. That the monies appropriated within the foregoing Sections 3 and 4 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the Public Service Director be and hereby is authorized to pay outstanding construction inspection charges totaling $606,500.00 for the Transportation Division as follows:
Project or Grant# /Project or Grant / Encumbrance/ Additional inspection required
440005/ UIRF #4 Group 5/ EA029724-2/ $18,000.00
530051/ OSU Gateway/ EA039144-4/ $115,000.00
530053/ Short North Arches/ EA029499-2/ $53,500.00
530282/ 2003 On-Call Brick Renovation/ EA029740-2/ $5,000.00
530282/ Main Street Wheelchair Ramps/ EA029774-1/ $2,000.00
530301/ Sancus Boulevard/ EA012933-2/ $10,000.00
530790/ Sidewalk Installation Phase IV/ EA029755-2/ $37,500.00
530790/ Sidewalk Installation / EA031298-2/ $3,500.00
590401/ Lane Avenue Roadway Improvement/ EA039197-2/ $159,000.00
561002/ Greenlawn Avenue Improvement/ EA031222-2/ $80,000.00
563001/ Resurfacing 2003 Project #1 (OPWC)/ (new encumbrance needed)/ $53,000.00
563001/ Resurfacing 2003 Project #2 (OPWC)/ EA029711-2/ $25,000.00
563001/ Resurfacing 2003 Project #3 (OPWC)/ EA029764-2/ $45,000.00
Total $606,500.00
SECTION 7. That for the purpose of paying these construction inspection costs, the sum of $403,500.00, or so much thereof as may be needed, is hereby authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6687, OCA Code 644385 and Projects 440005 ($18,000.00); 530051 ($115,000.00); 530053 ($53,500.00); 530282 ($7,000.00); 530301 ($10,000.00); 530790 ($41,000.00) and 590401 ($159,000.00).
SECTION 8. That for the purpose of paying these construction inspection costs, the sum of $123,000.00, or so much thereof as may be needed, is hereby authorized to be expended from Fund 763, the Local Transportation Improvement Program Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6687, OCA Code 563001 and Grant 563001.
SECTION 9. That for the purpose of paying these construction inspection costs, the sum of $80,000.00, or so much thereof as may be needed, is hereby authorized to be expended from Fund 764, the State Issue Two Street Projects Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6687, OCA Code 561002 and Grant 561002.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.