Explanation
BACKGROUND: To authorize the Director of Human Resources to modify and extend the current Cantlon Associates, Inc. contract EA001894.
The Human Resources Department, Risk Management section, requires services to verify the accuracy of the Bureau of Workers' Compensation payroll and claims data for the City of Columbus; to provide occupational injury management data, access to Workers' Compensation data via computer hook-up, and general consulting services; to calculate the allocation of Workers' Compensation claims experience by department, division, and fund; to conduct claims management on a per request basis; and to attend hearings on a per request basis.
The contract was bid in 1999 and the term of the contract is for five years. Contained in the contract is an escalator clause, which permits the City to extend the contract upon renewal if the annual contract increases no more than three percent (3%) each year. Cantlon Associates, Inc. has guaranteed the same level of actuarial service through 8/1/03 - 7/31/04 for $38,581.42, which reflects a 2.1 percent increase over the previous year contract. The amount includes the base contract with additional funding for 20 claims management services and 40 hearing representations. Cost estimates are based upon projected hearings and claims management needs, in addition to base contract quotes. The costs of the modified contract agree with the original terms of the contract.
Contract Compliance No. 31-4360660
FISCAL IMPACT: The contract is budgeted in the 2003 Human Resources Department budget.
Title
To authorize the Human Resources Department to modify and extend the contract with Cantlon Associates, Inc. to provide Workers' Compensation services from August 1, 2003 through July 31, 2004 and to authorize the expenditure of $38,581.42 or so much thereof as may be necessary to pay the cost of said contract. ($38,581.42) and to declare an emergency.
Body
WHEREAS, it is in the best interest of the City of Columbus to extend a contract to provide Workers' Compensation actuarial services from August 1, 2003 through July 31, 2004; and
WHEREAS, it is necessary to authorize the expenditure of $38,581.42, or so much thereof as may be necessary to pay contract costs for actuarial services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources in that it is immediately necessary to pass this legislation as an emergency measure because the contact period is from August 1, 2003 to July 31, 2004 and that this is for the same reason necessary for the immediate preservation of the public peace, property, health or safety, and Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of the Human Resources Department is hereby authorized to modify and extend the contract with Cantlon Associates, Inc. to provide Workers' Compensation actuarial services from August 1, 2003 through July 31, 2004.
SECTION 2. That the expenditure of $38,581.42, or so much thereof as may be necessary from Fund 502, Human Resources Department, Division No. 46-01, Object level 1: 03, Object level 3: 3336, and OCA code 450882 is hereby authorized and directed.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage , if the Mayor neither approves nor vetoes the same.