Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Company Incorporated (Strawser Paving) for the Signal Installation-Central College at Harlem Road project and to provide payment for construction, construction administration, and inspection services.
This contract includes constructing a new traffic signal and road widening for turn lanes at the intersection of Central College Road and Harlem Road. The contract also includes installing sidewalk, curb ramps, driveway approaches, and traffic control improvements near the intersection, while also relocating utilities.
The estimated Notice to Proceed date is February 24, 2020. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on December 19, 2019, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Strawser Paving Company, Inc. |
$2,169,153.14 |
Columbus, OH |
Majority |
|
Columbus Asphalt Paving, Inc. |
$2,228,298.43 |
Gahanna, OH |
Majority |
|
Complete General Construction |
$2,318,313.39 |
Columbus, OH |
Majority |
|
Double Z Construction Company |
$2,322,685.45 |
Columbus, OH |
Majority |
|
Danbert, Inc |
$2,362,277.46 |
Plain City, OH |
Majority |
Award is to be made to Strawser Paving as the lowest responsive and responsible and best bidder for their bid of $2,169,153.14. The amount of construction administration and inspection services will be $218,915.31. The total legislated amount is $2,388,068.45.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving is CC006114 and expires 1/18/21.
3. PRE-QUALIFICATION STATUS
Strawser Paving and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Total funding needed for this project is $2,388,068.45.
Funds in the amount of $1,816,602.82 are available for this project within the Streets and Highways Bond Fund, Fund 7704. It is necessary to amend the 2019 Capital Improvement Budget to establish budget authority within the proper project. It is also necessary to transfer cash and appropriation between projects to establish sufficient cash and appropriation within the proper project.
Funds in the amount of $419,943.51 are available for this project within the Street and Highway Improvement Non-Bond Fund, Fund 7766. These funds were obtained from developers for the project. It is necessary to amend the 2019 Capital Improvement Budget to match cash and to establish budget authority within the proper project. It is also necessary to appropriate funds.
Funds in the amount of $151,522.12 are available for this project within the Water G.O. Bonds Fund, Fund 6006. It is necessary to amend the 2019 Capital Improvement Budget to establish budget authority within the proper project. It is also necessary to appropriate funds.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to make these safety improvements available to the travelling public as soon as possible
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to appropriate funds within the Street and Highway Improvement NonBond Fund and within the Water General Obligation Bonds Fund; to authorize the Director of Public Service to enter into contract with Strawser Paving Company for the Signal Installation-Central College at Harlem Road project; to authorize the expenditure of up to $2,388,068.45 from the Streets and Highways Bond Fund, the Street and Highway Improvement Non-Bond Fund, and the Water General Obligation Bonds Fund for the Signal Installation-Central College at Harlem Road project; and to declare an emergency. ($2,388,068.45)
Body
WHEREAS, the Department of Public Service is engaged in the Signal Installation-Central College at Harlem Road project; and
WHEREAS, the work for this project consists of constructing a new traffic signal and road widening for turn lanes at the intersection of Central College Road and Harlem Road, along with installing sidewalk, curb ramps, driveway approaches, and traffic control improvements near the intersection, and utility relocations; and
WHEREAS, Strawser Paving will be awarded the contract for the Signal Installation-Central College at Harlem Road project; and
WHEREAS, the Department of Public Service requires funding to be available for the Signal Installation-Central College at Harlem Road project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to establish budget authority within the correct projects; and
WHEREAS, it is necessary for Council to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary for Council to authorize the appropriation of funds within Fund 6006, the Water G.O. Bonds Fund, and within Fund 7766, the Street and Highway Improvement NonBond Fund, for this project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Strawser Paving to make these safety improvements available to the travelling public as soon as possible, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7766 / P540007-100000 / Signal Installation (Street & Highway Imp Carryover) / $15,866.00 / $419,943.00 / $435,809.00 (to match cash)
7766 / P540007-100000 / Signal Installation (Street & Highway Imp Carryover) / $435,809.00 / ($419,944.00) / $15,865.00
7766 / P540007-100047 / Signal Installation-Central College at Harlem Road (Street & Highway Imp Carryover) / $0.00 / $419,944.00 / $419,944.00
7704 / P540001-100000 / Parking Meter Commodities (Voted Carryover) / $241,757.00 / ($241,757.00) / $0.00
7704 / P530103-100051 / Arterial Street Rehabilitation - Polaris Parkway (Voted Carryover) / $2,733,411.00 / ($1,014,846.00) / $1,718,565.00
7704 / P540007-100047 / Signal Installation-Central College at Harlem Road (Voted Carryover) / $0.00 / $1,256,603.00 / $1,256,603.00
7704 / P530086-100035 / Intersection Improvements - James Road at Livingston Avenue (Voted 2016 Debt SIT Supported) / $1,154,300.00 / ($560,000.00) / $594,300.00
7704 / P540007-100047 / Signal Installation-Central College at Harlem Road (Voted 2016 Debt SIT Supported) / $0.00 / $560,000.000 / $560,000.00
6006 / P690236-100070 (NEW) / S. Broadleigh Area WL / $454,768.00 / ($51,523.00) / $403,245.00
6006 / P690236-100119 (NEW) / Central College Rd. 16" / $100,000 / $51,523.00 / $151,523.00|
SECTION 2. That the transfer of $241,757.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5901 (Director’s Office) and Dept-Div 5913 (Traffic Management), Project P540001-100000 (Parking Meter Commodities), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P540007-100047 (Signal Installation-Central College at Harlem Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $1,014,845.82, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100051 (Arterial Street Rehabilitation - Polaris Parkway), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P540007-100047 (Signal Installation-Central College at Harlem Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $560,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530086-100035 (Intersection Improvements - James Road at Livingston Avenue), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P540007-100047 (Signal Installation-Central College at Harlem Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $419,943.51 is appropriated in Fund 7766 (Street and Highway Improvement NonBond Fund), Dept-Div 5913 (Traffic Management), Project P540007-100047 (Signal Installation-Central College at Harlem Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Company, Inc., 1595 Frank Road, Columbus, Ohio, 43223, for the Signal Installation-Central College at Harlem Road project in the amount of up to $2,169,153.14 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $218,915.31.
SECTION 7. That the expenditure of $1,816,602.82, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P540007-100047 (Signal Installation-Central College at Harlem Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That the expenditure of $419,943.51, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Street and Highway Improvement Non-Bond Fund), Dept-Div 5913 (Traffic Management), Project P540007-100047 (Signal Installation-Central College at Harlem Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 9. That the expenditure of $151,522.12, or so much thereof as may be needed, is hereby authorized in Fund 6006 (Water GO Bonds Fund), Dept-Div 6009 (Division of Water), Project P690236-100119 (Central College Rd. 16”), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 10. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.