Explanation
BACKGROUND: This ordinance is to establish a contract to purchase of Two (2) Backhoe Trailers for the Division of Water with Holden Industries, Inc. The Two (2) Backhoe Trailers will be used by the Distribution Maintenance Section to haul Division of Water equipment. This purchase is approved by the Division of Fleet Management and will replace BT23242 and BT23754.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 (RFQ030216). Thirty-one (31) bidders were solicited and six (6) bids were received, which were opened on May 15, 2025.
The Division of Water recommends an award be made to Holden Industries, Inc. in the amount of $57,732.00.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
SUPPLIER: Holden Industries, Inc., (MAJ), cc# 007991, expires 5/22/2027.
FISCAL IMPACT: $57,732.00 is required for this purchase.
$28,866.00 was expended for a similar purchase in 2024.
$0.00 was expended for a similar purchase in 2023.
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Holden Industries, Inc. to purchase a Two (2) Backhoe Trailers for the Division of Water; and to authorize the expenditure of $57,732.00 from the Water Operating Fund. ($57,732.00)
Body
WHEREAS, it is necessary for the Division of Water to purchase a Two (2) Backhoe Trailers in the amount of $57,732.00. The Two (2) Backhoe Trailers will be used by the Distribution Maintenance Section to haul Division of Water equipment. This purchase is approved by the Division of Fleet Management and will replace BT23242 and BT23754; and
WHEREAS, the current equipment is nearing the end of its service life; and
WHEREAS, the Purchasing Office opened formal bids on May 15, 2025 for the purchase of a Two (2) Backhoe Trailers for the Division of Water; and
WHEREAS, the Division of Water recommends an award be made to the lowest responsive and responsible bidder, Holden Industries, Inc.
WHEREAS, it is necessary to authorize the expenditure of $57,732.00 from the Water Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to establish a contract with Holden Industries, Inc.; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is authorized to establish a contract with Holden Industries, Inc. for the purchase of a Two (2) Backhoe Trailers for the Division of Water, in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $57,732.00 or as much thereof as may be needed, is hereby authorized in Fund 6000 (Water Operating) in object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.