Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Small Electric Motors with W.W. Grainger, Inc. and Norfolk Bearings & Supply Co., Inc. The contracts will be used City wide, and made available to all departments and divisions. Small Electric Motors and associated parts are used to purchase, rebuild, and replace any motors under fifty (50) horsepower. The term of the proposed option contracts will be approximately three (3) years, expiring May 31, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 9, 2023. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ023982). Two (2) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Norfolk Bearings & Supply Co., Inc., CC# 028917 expires June 28, 2023, accepted manufacturers: Baldor, Century, Leeson, WEG, Westinghouse, $1.00
W.W. Grainger, Inc., CC#007170 expires on February 2, 2024, accepted manufacturers: Baldor, Century, Emerson, Franklin, Leeson, Marathon, Square D, U.S. Electric, WEG, Bell & Gossett, Dayton, Fasco, General Electric, Lincoln, Reliance, Siemens, White-Rodgers
Total Estimated Annual Expenditure: $40,000.00, City Wide users.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Small Electric Motors with W.W. Grainger, Inc. and Norfolk Bearings & Supply Co., Inc.; and to authorize the expenditure of $2.00. ($2.00)
Body
WHEREAS, the Small Electric Motors UTC will provide for the purchase of motors under fifty (50) horsepower and associated parts used to purchase, replace and rebuild throughout the City; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 9, 2023 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the daily operation of various City divisions to authorize the Director of Finance and Management to enter into two (2) Universal Term Contracts for the option to purchase Small Electric Motors; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into the following Universal Term Contracts for the option to purchase Small Electric Motors in accordance with Request for Quotation RFQ023982 for a term of approximately three (3) years, expiring May 31, 2026, with the option to renew for one (1) additional year, as follows:
Norfolk Bearings & Supply Co., Inc., Accepted Manufacturers: Baldor, Century, Leeson, WEG, Westinghouse, $1.00
W.W. Grainger, Inc., Accepted Manufacturers: Baldor, Century, Emerson, Franklin, Leeson, Marathon, Square D, U.S. Electric, WEG, Bell & Gossett, Dayton, Fasco, General Electric, Lincoln, Reliance, Siemens, White-Rodgers, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253 of this Ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.