Explanation
Background: This ordinance authorizes the appropriation of $1,672,030.00 from the unappropriated balance of the 1111 East Broad Street Operations Fund (Fund 294, Subfund 001). This fund is used to support the operations of the facility located at 1111 East Broad Street. This facility is currently in the process of redesign for future use by the Recreation and Parks Department and Technology Department. This ordinance also authorizes the expenditure of $925,000.00 to make payments to Jones Lang LaSalle Americas, Inc., for a building maintenance services contract assumed pursuant to the purchase agreement for the property, as authorized by City Council through Ordinance 1005-2006, passed June 8, 2006.
Emergency action is requested to establish this appropriation authority as soon as possible in order to promote and be consistent with accurate accounting practices.
Fiscal Impact: The ordinance appropriates $1,672,030.00. Fund 294, Subfund 001, will receive cash from rental funds from tenants in the building, a transfer of budgeted moneys from the General Fund, and transfers from the Economic Stabilization Fund in the unanticipated event that other funds are not sufficient. Jones Lang LaSalle Americas, Inc. Contract Compliance Number is 36-4160760, exp. 12/11/2008.
Title
To authorize the transfer of $250,000.00 from the General Fund to the 1111 East Broad Street Operations Fund; to authorize the appropriation of $1,672,030.00 from the unappropriated balance of the 1111 East Broad Street Operations Fund for the Finance and Management Department, Facilities Management Division; to authorize the expenditure of $925,000.00 from the 1111 East Broad Street Operations Fund to make payments to Jones Lang LaSalle Americas, Inc. for a building maintenance services contract assumed pursuant to the purchase agreeement for this property, and to declare an emergency. ($1,672,030.00).
Body
WHEREAS, it is necessary to transfer budgeted moneys from the General Fund to the 1111 East Broad Street Operations Fund, and
WHEREAS, it is neccessary to appropriate money from the 1111 East Broad Street Operations Fund in order to provide for the maintenance of the facility at 1111 East Broad Street; and
WHEREAS, it is necessary to authorize the expenditure of $925,000.00 from the 1111 East Broad Street Operations Fund in order to provide payments to Jones Lang LaSalle Americas, Inc. for a building maintenance services contract assumed pursuant to the purchase agreement for this property; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to transfer cash from the General Fund, appropriate $1,672,030.00 from the 1111 East Broad Street Operations Fund, and to authorize the expenditure of $925,000.00 for a building maintenance services contract for the 1111 East Broad Street facility and to ensure consistent and accurate accounting, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to transfer $250,000.00 from the General Fund (Fund 010) to the 1111 East Broad Street Operations Fund (Fund 294, Subfund 001), as follows:
FROM:
Dept/Div: 45-07|Fund: 010|OCA 450040|Obj Lev One - 05|Obj Lev Three - 5501|Amount $250,000.00
TO:
Dept/Div: 45-07|Fund: 294, Subfund: 001|OCA 294001|Obj Lev One - 03|Obj Lev Three - 3370|Amount $250,000.00
SECTION 2. That from the unallocated monies in the 1111 East Broad Street Operations Fund (Fund 294, Subfund 001), and from all revenues estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending Decmber 31, 2007, there be and hereby are appropriated for the object level ones for which the fund has to provide the following sums for use during the 12 months for fiscal year ending December 31, 2007, the total sum of $1,672,030.00 be and hereby is appropriated to the Finance and Management Department, Facilities Management Division 45-07 as follows:
Dept: 45-07
Fund: 294
Subfund: 001
OCA: 294001
Total Obj Level 1- 02: $54,000.00
Obj Level 3 code| 2244: $54,000.00
Total Obj Level 1- 03: $1,618,030.00
Obj Level 3 codes| 3310: $192,000.00
| 3311: $234,000.00
| 3312: $26,400.00
| 3340: $240,630.00
| 3370: $925,000.00
SECTION 3. That the expenditure of $925,000.00, or so much thereof that may be necessary in order to make payments necessary to Jones Lang LaSalle Americas, Inc., for a building maintenance services contract assumed pursuant to the purchase agreement for the property, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 294
Subfund: 001
OCA Code: 294001
Object Level 1: 03
Object Level 3: 3370
Amount: $925,000.00
SECTION 4. That the monies appropriated in the foregoing Section 2, shall be paid upon the order of the Director of the Department of Finance and Management for which the appropriations are made except that small claims in amounts not to exceed Two Thousand Five Hundred Dollars ($2,500.00) may be paid as authorized by Chapter 335 of the Columbus City Code, 1959, as amended; and except that payments or transfers between departments, divisions or funds of the City may be made by the City Auditor; and except that payments for premiums for official bonds, depository commissions, employees' hospitalization, life insurance, pensions, dental insurance and prepaid legal services, shall be made on the order and approval of the Director of the Department of Finance and Management or City Auditor; and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.
SECTION 5. Except in the matter of payrolls providing for the payment of the salaries of officers and employees regularly employed by the City and extraordinary emergencies, no warrant shall be issued in liquidation of vouchers, unless the department contracting the expense shall have first obtained an order duly certified that there are sufficient funds appropriated to the credit of the proper fund from which the expenditure is to be made, which certificate must be obtained prior to the incurrence of the obligation, and the head of any department or division authorized to contract expenditures will be held personally responsible for any obligation incurred contrary to the provisions of this section. Such certificate shall not be issued for obligations pertaining to "Capital Outlay" in programs or activities funded by federal or state categorical grants without the prior approval of the Director of the Department of Finance and Management.
SECTION 6. That with the exception of the provisos (reasons) established in previous sections, it is understood that this Council is not making specific appropriations for each item of every classification hereinbefore contained but only for the total for the department and division, as shown the total sum amount. The itemized classification shall, however, constitute limitations on the powers of the department head as granted in Section 2 and no such officer shall make any expenditure for any other purpose in any amount beyond that of the particular classification, provided, however, that transfers may be made from one Object Level 1 to another, within the department or division. Transfer of sums exceeding $25,000.00 shall be authorized only by the resolution of Council. Transfers of sums of $25,000.00 or less shall only be approved pursuant to a letter over the signature of the head of the department, the Director of the Department of Finance and Management, the City Auditor, and the Chairman of the Committee of Finance and Administration.
SECTION 7. That the City Auditor is hereby authorized and directed to pay obligations for the facility located at 1111 East Broad Street pertaining to preceding years' obligations from current appropriations up to a maximum of $25,000.00 per obligation.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.