Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Co. in the amount of $197,010.00 to encumber funds in connection with the UIRF Dennison Place Phase 2 & 3 Street Lighting Improvements Project. The project will include installation of Decorative teardrop style lights on King Avenue between Olentangy River road and High street, and on 5th avenue between Neil Avenue and High St.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five (5) bids on December 17, 2014. These bids were received from: U.S. Utility Contractor Co. - $197,010.00, Jess Howard - $213,344.98, Complete General - $226,523.00, Asplundh Construction - $251,453.95, and J. Ranck Electric - $295,438.00.
The lowest and best bid was from U.S. Utility Contractor Co. for $197,010.00. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
FISCAL IMPACT: This project will expend $197,010.00 for the installation of lighting directed by the Project Engineer, and $19,701.00 for inspection and prevailing wage, which will be paid from the Electric G.O. Bonds Fund, Fund 553. ($216,711.00)
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 34-1606689, expires: 1/22/2016, FBE.
Title
To authorize the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Co. for the UIRF Dennison Place Phase 2 & 3 Street Lighting Improvements Project for the Division of Power; and to authorize the transfer of $216,711.00; to amend the 2014 Capital Improvements Budget; to authorize the expenditure of $216,711.00; and to declare an emergency. ($216,711.00)
Body
WHEREAS, five (5) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on December 17, 2014 for the construction of the UIRF Dennison Place Phase 2 & 3 Street Lighting Improvements Project; and
WHEREAS, U.S. Utility Contractor Co., was selected as the highest-ranked bidder based upon: proposal quality, competence to perform, project schedule, past performance, ability to perform, and local workforce; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract to install street lighting in the Dennison Place area of Columbus; and
WHEREAS, it is necessary to transfer money within the Electricity G.O. Bonds Fund, Fund 553 for the UIRF Dennison Place Phase 2 & 3 Street Lighting Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Electricity G. O. Bonds Fund, to install overhead street lighting in the Dennison Place area of Columbus; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power, Department of Public Utilities, in that it is immediately necessary to authorize the Director to enter into a construction contract for the UIRF Jefferson Park Street Lighting Project at the earliest possible date and for the preservation of the public health, peace, property, and safety; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to execute a contract for construction of the UIRF Dennison Place Phase 2 & 3 Street Lighting Improvements Project with U.S. Utility Contractor, Inc., 3115 E. 17th Ave. Columbus, Ohio 43219, in the amount of $197,010.00 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and to pay up to a maximum amount of $197,010.00.
SECTION 2. That the City Auditor is hereby authorized to transfer $216,711.00 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power Division 60-07, Object Level One 06, Object Level Three 6625, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
440007-100000 (New) | 440007| Urban Infrastructure Recovery Program | $216,711.00
TRANSFER TO:
Project | OCA | Project Name | Amount
440007-100004 | 530704 | UIRF - Dennison Place SL | $216,711.00
SECTION 3. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
553 | 440007-100000 (New) | Urban Infrastructure Recovery Program | $399,583 | $182,872 | -$216,711
553 | 440007-100004 | UIRF - Dennison Place SL | $0 | $216,711 | +$216,711
SECTION 4. That an expenditure up to $216,711.00 is hereby authorized for the UIRF Jefferson Park Street Lighting Project for Dept./Div. 60-07, Project No. 530801-100007, Object Level Three 6625, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
553 | Electricity G.O. Bonds Fund | 440007-100004 | UIRF Dennison Place Street Lighting Project | 530704 | $216,711.00
SECTION 5. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.