Explanation
BACKGROUND: The Division of Police SWAT Section was granted funding through Franklin County Office of Homeland Security and Justice Programs to purchase a Police SWAT Command vehicle and a Police SWAT Equipment/Support Vehicle. The City of Columbus and Franklin County entered into an Intergovernmental Agreement to enable this type of purchase. This project is being administered by the Franklin County Office of Homeland Security & Justice Programs under the FY 2010 Urban Area Security Initiative (UASI). The total expenditure of $584,004.00 will be paid by Franklin County through the Urban Area Homeland Security Grant.
Bid Information: Formal bids, Solicitation No. SA003844 and SA003861were opened on March 24, 2011. A low bid of $616,719.00 was received from Emergency Vehicle Inc. Since the low bid was greater than the awarded funding, Division personnel researched the State of Ohio contracts for comparable pricing. The state contract for these specialty vehicles with accessories are $584,004.00. Therefore, due to the savings of over $30,000.00 when reviewing the state contracts, the Police Division recommends the purchase from the State of Ohio contract. The State of Ohio established contract 77233000309, which expires on 5/31/13 and is an Ohio DAS Cooperative Purchasing contract. City Ordinance #582-87 authorizes its use by City agencies. This contract is with Farber Specialty Vehicles. Pricing was confirmed by the Division of Police with representatives from Farber.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to expedite the process of the award from the Franklin County Office of Homeland Security and Justice Programs and to get this pricing before an increase the first of June 2011.
Contract Compliance Number: 412043544 expires on 5/10/2013.
FISCAL IMPACT: This ordinance authorizes the Finance and Management Director to execute those documents necessary for the purchase of two Police SWAT vehicles from Farber Specialty Vehicles using grant funds from the Franklin County Office of Homeland Security and Justice Programs. There is no fiscal impact for the General Fund Account. The Intergovernmental Agreement permits City of Columbus and Franklin County to make federal sub-grant expenditures.
Title
To authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of the Police SWAT vehicles from Farber Specialty Vehicles for the Division of Police utilizing the Homeland Security Grant; and to declare an emergency. ($0)
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WHEREAS, the Division of Police S.W.A.T. section was awarded a grant from Franklin County Office of Homeland Security and Justice Programs; and
WHEREAS, these Police SWAT vehicles will allow the Columbus Police to respond to emergencies in the City of Columbus and surrounding region; and
WHEREAS, there is a State of Ohio DAS Cooperative contract for purchase of these SWAT vehicles with Farber Specialty Vehicles; and
WHEREAS, the Division of Police is requesting the Finance and Management Director to execute those documents necessary for the acquisition of the Police SWAT vehicles utilizing the Homeland Security Grant; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to execute those documents necessary for the purchase of Police SWAT vehicles for the Division of Police to meet federal grant deadlines and permit sub-grantee award processing and for the preservation of the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized and directed to execute those documents necessary for the purchase of two Police SWAT vehicles from Farber Specialty Vehicles utilizing the Homeland Security Grant.
Section 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.