Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to modify and increase a professional engineering
services contract with American Structurepoint Inc. for the Department of Public Service Arterial Street Rehabilitation - James Road (CIP No. 530103-100014) project. This is the first modification to the original contract.
The Department of Public Utilities holds the original contract with American Structurepoint Inc. for their James Road Water Line Improvements Project, Division of Power and Water Contract No. 1161 (ordinance 0056-2011). Because the Department of Public Service's project footprint will overlap with Department of Public Utilities' project footprint, American Structurepoint, Inc. has a portion of the design already completed, and the Department of Public Service and Department of Public Utilities plan to bid the construction as one project, the Department of Public Service requests approval to modify American Structurepoint, Inc.'s contract.
The scope of work in this contract modification includes: widening and reconstructing James Road from Livingston Avenue to Main Street; constructing ADA pedestrian and bicycle facilities; stormwater and water line improvements, traffic control, and street lighting.
The original contract for professional engineering services with American Structurepoint Inc. (ordinance 0056-2011, $249,787.81) includes: construction of necessary improvements to the water distribution system in the Eastmoor Area. The improvements identified in the scope of work consist of the replacement of mains that have high break histories and require frequent maintenance. This project includes replacing the 16-inch main on Main Street in the area between the City of Bexley and the City of Whitehall. A 12-inch main will be installed on James Road between Main Street and Livingston Avenue. The project includes a total of approximately 8,750 feet of 16-inch and 12-inch diameter water line.
.73 miles of 5 foot wide sidewalk will be added or reconstructed in Department of Public Service's project on the East and West side of the road. Twenty-four (24) ADA ramps will be added or reconstructed in this project. There are 5 bus stops and 1 transit routes within the limits of this project. Pedestrian generators and destinations impacting the proposed project include 10 multi-family apartment complexes, 67 single family homes, 2 schools, 1 church, and 1 neighborhood retail shopping center.
Another contract modification may be needed for services during construction. A final decision will be made as construction nears. If a planned modification is needed, it will be determined at that time who will hold that contract modification. It will likely be the agency that will hold the construction contract.
$249,787.81 Original Contract Amount
$700,000.00 Amount of this Modification, number 1
$949,787.81 Total contract including all modifications
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced
no findings against American Structurepoint, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for American Structurepoint Inc. is 351127317 and expires 11/18/13.
3. FISCAL IMPACT
Funding for this project is available within the Streets and Highways G.O. Bonds Fund. Bonds have not yet to be sold for this modification. It is therefore necessary to utilize available funds within the Streets and Highways G.O. Bonds Fund. Upon the sale of bonds those projects the funds were transferred from will be reimbursed.
4. Emergency Justification
Emergency action is requested to allow for the Department of Public Service to expedite design of the roadway portion of the improvements to catch up to Department of Public Utilities' design schedule and so as not to further delay the construction advertisement of the joint project thereby preserving the public health, peace, property, safety and welfare.
Title
To authorize the Director of Public Service to modify and increase an existing contract with American Structurepoint Inc, for professional services for the Arterial Street Rehabilitation - James Road project, for the Division of Design and Construction, to amend the 2012 C.I.B; to authorize the transfer and expenditure of $700,000.00 within the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($700,000.00)
Body
WHEREAS, Ordinance 0056-2011, passed February 9, 2011 and executed March 15, 2011, authorized the Director of Public Utilities to enter into contract with American Structurepoint, Inc. for their James Road Water Line Improvements Project; and
WHEREAS, additional funds are needed to widen and reconstruct James Road from Livingston Avenue to Main Street; construct ADA pedestrian and bicycle facilities, stormwater and water line improvements, and traffic control and street lighting; and
WHEREAS, it is necessary to modify Contract No. EL011353 to authorize the funds for the professional
services required for the engineering and design of the Arterial Street Rehabilitation - James Road project; and
WHEREAS, this ordinance authorizes the Director of Public Service to execute a professional services
contract modification for the Arterial Street Rehabilitation - James Road project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction in order expedite design of the roadway portion of the improvements to catch up to Department of Public Utilities' design schedule and so as not to further delay the construction advertisement of the joint project thereby preserving the public health, peace, property, safety and welfare.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is hereby authorized and directed to modify and increase an existing professional engineering services contract with American Structurepoint, Inc, 2550 Corporate Exchange Drive, Ste. 300, Columbus, Ohio, 43231, for the Arterial Street Rehabilitation - James Road project, in the amount of up to $700,000.00.
SECTION 2. That the 2012 Capital Improvement Budget authorized by ordinance 0368-2012 is hereby amended as follows:
Fund / Project / Project Name / Current Authority / Amendment / Amended C.I.B
704 / 440005-100000 / UIRF (Carryover) / $2,343,390.00 / ($700,000.00) / $1,643,390.00
704 / 530103-100014 / Arterial Street Rehabilitation - James Road (Carryover) / $0.00 / $700,000.00 / $700,000.00
SECTION 3. That transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100000 / UIRF / 06-6600 / 590050 / $700,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100014 / Arterial Street Rehabilitation - James Road / 06-6600 / 710314 / $700,000.00
SECTION 4. That the expenditure of up to $700,000.00 is hereby authorized for the modification of the above described contract as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100014 / Arterial Street Rehabilitation - James Road / 06-6682 / 710314 / $700,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.