Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for monitoring traffic throughout the City. This includes the use of equipment for analyzing traffic. The use of this equipment promotes pedestrian safety and expedites vehicular traffic flow. The Purchasing Office has solicited informal bids for traffic analyzing equipment as follows:
A) Informal bids were solicited by the purchasing office for Nu-Metrics traffic counters and were received by the Purchasing Office on June 11, 2012 for SO040774.
A purchase order in the amount of $19,500.00 is to be established. The lowest bid received was from M.H. Corbin Inc. and their bid met specifications as the lowest responsive, responsible bidder.
M.H. Corbin Inc. is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
B) Informal bids were solicited by the purchasing office for RADAR traffic analyzers and were received by the Purchasing Office on May 18, 2012 for SO040585.
A purchase order in the amount of $14,195.00 is to be established. The lowest bid received was from Jamar Technologies Inc. and their bid met specifications as the lowest responsive, responsible bidder.
Jamar Technologies Inc. is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance authorizes the expenditure of funds from the Street and Highway Improvement Non-Bond Fund, no. 766. ($33,695.00)
2. CONTRACT COMPLIANCE
The contract compliance number for M.H. Corbin Inc., is 311192248, and expires 6/15/2014.
The contract compliance number for Jamar Technologies Inc., is 232075789, and expires 5/03/2014.
3. FISCAL IMPACT
Funding is available within the Street and Highway Improvement Non-Bond Fund, no. 766.
The total cost of these purchases is $33,695.00. Amendment to the 2012 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
Vendor Contract/Bid Entry Number Amount
M.H. Corbin Inc. BE017852 $19,500.00
Jamar Technologies Inc. BE017763 $14,195.00
Total: $33,695.00
4. EMERGENCY DESIGNATION
Emergency action is requested for the purchase of the projects to meet deadlines for prices established for bids for these commodities.
Title
To authorize the Director of Finance and Management to enter into contracts for the purchase of traffic analyzing equipment with M.H. Corbin Inc. and Jamar Technologies Inc.; to amend the 2012 CIB; to authorize the transfer of monies within the Street and Highway Improvement Non-Bond Fund for the Division of Planning and Operations; to authorize the expenditure of $33,695.00 from the Street and Highway Improvement Non-Bond Fund; and to declare an emergency. ($33,695.00)
Body
WHEREAS, the Purchasing Office has solicited bids for the purchase of traffic analyzing equipment; and
WHEREAS, the Division of Planning and Operations has a need to procure these items in a timely manner so as not to delay scheduled signal installations; and
WHEREAS, it is necessary to transfer monies between projects to fund the purchase of said signal commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is necessary to establish a purchase order for this purpose so as not to delay scheduled signal installations, thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders for the purchase of traffic analyzing equipment for the Division of Planning and Operations as described below:
Fund/ Project #
766/ 530161-100040 Traffic Analyzer Equipment
1)M.H. Corbin Inc.
8420 Estates Court
Plain City, OH 43064
Nu-Metrics Traffic Counters - $19,500.00
2)Jamar Technologies Inc.
1500 Industry Road
Hatfield, PA 19440
RADAR Traffic Analyzers - $14,195.00
SECTION 2. That the 2012 Capital Improvement Budget, authorized by ordinance 0368-2012 be amended as follows to provide sufficient authority for this project
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
766 / 766999-100000 / Unallocated Balance (Carryover) / $3,562,740.00 / ($33,695.00) / $3,529,045.00
766 / 530161-100040 / Traffic Analyzer Equipment (Carryover) / $0.00 / $33,695.00 / $33,695.00
SECTION 3. The sum of $33,695.00 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $33,695.00
SECTION 4. That the transfer of cash and appropriation in the amount of $33,695.00 within Fund 766, from the Street and Highway Improvement Non-Bond Fund, be authorized as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $33,695.00
TRANSFER TO
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
766 / 530161-100040 / Traffic Analyzer Equipment / 06-6600 / 716140 / $33,695.00
SECTION 5. That the expenditure of $33,695.00 be and hereby is authorized from the Street and Highway Improvement Non-Bond Fund, Fund 766, Dept.-Div. 59-11, Division of Planning and Operations as follows
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
766 / 530161-100040 / Traffic Analyzer Equipment / 06-6622 / 716140 / $33,695.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.