Explanation
Need: The Columbus Health Department has a need to update the audio-visual system in the auditorium at its 240 Parsons Avenue facility. On September 17, 2008, Solicitation No. SO029987 was placed on the City of Columbus Vendor Services website for eight days. All vendors registered with the City for audio-visual supplies and services were solicited for bids. The solicitation stated that Columbus Public Health is seeking bids for the immediate purchase of misc. audio visual equipment to be integrated into an existing system at 240 Parsons Avenue. And that all items in the bid would be integrated into an existing AV system and that the successful bidder would be responsible for all installation and ensuring a fully functioning system.
Tape Central, Inc., a local, female-owned business, was the only bidder. Their contract compliance number is 311656101 and expires on June 5, 2010. This capital construction service contract is being awarded to Tape Central, Inc., in the amount of $7,458 as the lowest, responsive, responsible bidder in accordance with Section 329.08 of the Columbus City Code.
Because the bids are only valid for 45 days from the bid closing date (valid through Nov. 9), this legislation is submitted as an emergency. The total amount of this expenditure is $7,458.00.
Fiscal Impact: This legislation includes a transfer of funds within the Voted 1999, 2004 Health Department Bonds Fund, Fund No. 706, and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Board of Health to enter into a contract with Tape Central, Inc., for the purchase of audio-visual equipment and services for the 240 Parsons Avenue facility; to amend the 2008 Capital Improvements Budget; to authorize a transfer of $54,471.39 within the Voted 1999, 2004 Health Department Bonds Fund; to authorize the expenditure of $7,458.00 from the Voted 1999, 2004 Health Department Bonds Fund; and to declare an emergency. ($7,458.00)
Body
WHEREAS, there is a need for updated audio-visual equipment and services in the auditorium at the Health Department's 240 Parsons Avenue facility; and
WHEREAS, bids were sought through the City's Vendor Services webpage, via Solicitation No. SO029987, and only one vendor responded, Tape Central, Inc.; and
WHEREAS, the need for this upgraded equipment and services is critical to the efficient operations of the auditorium within the 240 Parsons Avenue facility; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure and future expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Voted 1999, 2004 Health Department Bonds Fund; and
WHEREAS, an emergency exists in the daily operations of the Department of Health in that it is immediately necessary to enter into a contract for the purchase of audio-visual equipment and services for the Health Department's 240 Parsons Avenue facility for the immediate preservation of the public peace, property, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into a contract with Tape Central, Inc., in the amount of $7,458 for the purchase of audio-visual equipment and services for the Health Department's 240 Parsons Avenue facility.
SECTION 2. That the City Auditor is hereby authorized to transfer $54,471.39 within the Department of Health, Dept/Div. No. 50-01, Voted 1999, 2004 Health Department Bonds Fund, Fund No. 706, Object Level One 06, Object Level Three 6620, as follows:
Project No. | Project Name | OCA Code | change
500501 | Westside Perinatal Clinic Renovation | 706501 | -$21,754.97
570042 | ECCO Family Health Center | 457021 | -$32,716.42
570053 | Blind School Renovation | 501713 | +$54,471.39
SECTION 3. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
500501-100000 | Westside Perinatal Clinic Renovation | $21,755 | $ - 0- | -$21,755
570042-100000 | ECCO Family Health Center | $32,716 | $ - 0- | -$32,716
570053-100000 | Blind School Renovation | $112,163 | $166,634 | +$54,471
SECTION 4. That the expenditure of $7,458.00 is hereby authorized from the Voted 1999, 2004 Health Department Bonds Fund, Fund No. 706, Project No. 570053-100000, Department of Health, Division No. 50, Object Level One 06, Object Level Three 6620, OCA No. 501713.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.