Explanation
This ordinance authorizes the City Attorney to enter into the second year of a three year contract with LexisNexis, a division of Reed-Elsevier, Inc., for the provision of on-line legal research services. This provider was selected because it best meets the needs of the City Attorney's office. The services will be for access to on-line legal research which include Accurint for Government and Labor Law materials.
The original contract was authorized by Ordinace 1023-2009 (passed 7/29/2009).
The cost for the Accurint services will increase by 3% in the second and third years. The cost for the other services will remain the same. The total annual cost are: $43,284.00 for the first year; $43,878.00 for the second year; $44,489.82 for the third year.
We were able to negotiate an extremely competitive price and lock it in for a three year period. The City realized a savings of $15,804.00 in the first year and will realize a savings $15,210.00 in the second year and $14,598.18 in the third year for a total savings $45,612.18.
FISCAL IMPACT:
The cost of the second year of this contract, for the period of 06/01/10 through 05/31/11, will be $43,878.00. These funds are included in the City Attorney's 2010 approved general fund budget.
CONTRACT COMPLIANCE NUBMER:
LexisNexis, a division of Reed Elsevier, Inc. CC#: 521471842 Expires: 07/10/2011
Title
To authorize the City Attorney to enter into the second year of a three year contract with LexisNexis a division of Reed Elsevier, Inc. for the provision of on-line legal research services, to authorize the expenditure of Forty-three Thousand Eight Hundred Seventy-eight Dollars, and to declare an emergency. ($43,878.00)
Body
WHEREAS, Ordinance 1023-2009 which passed 07/29/09 authorized the City Attorney's Office to enter into a three year contract with LexisNexis, a division of Reed Elsevier, Inc., for on-line legal research services; and
WHEREAS, the City Attorney's Office would like to enter into the second year of said contract; and
WHEREAS, the City Attorney's Office selected a subscription package which provides the required services for a monthly flat fee rate of $3,656.50 for the second year of a three year contract, 06/01/10 through 05/31/11, and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that this contract will ensure uninterrupted availability of necessary on-line legal research services at an economical flat-fee rate; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
SECTION 1. That the City Attorney be and hereby is authorized to enter into the second year of a three-year contract with LexisNexis a division of Reed Elsevier, Inc. for on-line legal research services. The second year term will be 06/01/10 through 05/31/11.
SECTION 2. That the sum of Forty-three Thousand Eight Hundred Seventy-eight Dollars ($43,878.00), or so much thereof as may be necessary is hereby authorized to be expended to pay the cost of said contract from: Department 2401, General Fund 010, OCA Code 240101, Object Level Three 3332.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.