Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and increase the funds to an existing contract in accordance with the terms and conditions established in the original master agreement with COMSYS. This contract modification is needed to increase funding to continue with the original project schedule and the provisions for services between the City of Columbus and COMSYS for the purpose of enhancing and updating the city's current web environment and "e-Gov " services. While performing tasks associated with the "e-Gov " initiative project (data migration, enterprise architecture, portal architecture services and usability services), there were circumstances that directly impacted deliverables and milestones associated with the progress of the " e-Gov " initiative project, it has become necessary to continue work that was begun in 2007 that includes but is not limited to bringing the city's web servers in-house and the migration of the existing content into a redesigned and more usable web site, utilizing a new Ektron Content Management System (CMS). The primary categories of activities involve defining, designing, developing and debriefing.
On June 1, 2009 the Columbus City Council approved and passed Ordinance # 0408-2009. The passage of this ordinance allowed for an extension of contract EL009350 (which replaced EL007539), which also extended the contract coverage period from April 30, 2009 through April 30, 2010. This modification will allow the Department of Technology to increase the funds to continue receiving services and other necessary deliverables, and provide additional hours needed to support the e-Gov project, as agreed by the City and COMSYS, in accordance with the original terms and conditions of the original contract. The passage of this ordinance will allow for additional funding in the amount of $177,763.00.
The Department of Technology has a need for additional funding to continue receiving services and other necessary deliverables, along with additional hours necessary to complete the project. The passage of this ordinance will provide funding and make provisions for the additional professional and related services associated with migrating existing data to a new web environment that is in alignment with the initiative of bringing the City's web hosting in house thus enhancing the City's e-Gov Infrastructure (the e-Gov project). The funds for this ordinance have been identified and are available within the Information Services Bond fund.
FISCAL IMPACT:
During years 2007 through 2008, the Department of Technology expended $372,903.65 with COMSYS for professional and related services associated with the e-Gov project. Earlier this year (2009) the Department of Technology legislated $62,237.88 with COMSYS for professional and related services. Approval of this ordinance will allow for additional funding in the amount of $177,763.00, bringing the aggregate contract total amount to $612,904.53 for all services, deliverables and maintenance. These funds have been identified and are available within various Projects within the Information Services Bond Fund, and will allow for the continuance of services and deliverables provided by COMSYS.
EMERGENCY DESIGNATION:
Emergency action is requested to meet time lines associated with deliverables, to avoid interruption in the performance of services necessary in the usual daily operation of the Department of Technology, and to facilitate contract execution and related payment for services.
CONTRACT COMPLIANCE:
Vendor Name: COMSYS CC#/FID#: 75-1300240 Expiration Date: 02/23/2011
Title
To authorize the Director of the Department of Technology to modify and increase the funds to an existing contract with COMSYS for related e-Gov services; to authorize the expenditure of $177,763.00 from the Information Services Bond Fund; and to declare an emergency. ($177,763.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify and increase the funds to an existing contract, associated with purchase order EL009350 (which replaced EL007539), previously authorized through ordinance #0408-2009, passed by Columbus City Council on June 1, 2009, with COMSYS, for professional services associated with the web environment for the " e-Gov " Initiative Project; and
WHEREAS, passage of this ordinance will allow the Department of Technology to continue receiving services and other necessary deliverables associated with the e-Gov Project, as agreed by the City of Columbus and COMSYS, in accordance with the original terms and conditions of the original contract (EL009350, which replaced EL007539), through April 30, 2010, in the amount of $177,763.00, with the funds being identified within the Information Services Bond fund; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary for the Director of the Department of Technology to modify and increase the funds to an existing contract with COMSYS for related professional services associated with the e-gov project; and to ensure that this project is not delayed, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and increase the funds to an existing contract that will allow for the continuation services and deliverables, with COMSYS, related to completing the e-Gov project implementation without interruption, through April 30, 2010, in the amount of $177,763.00.
SECTION 2: That paying for the cost of this project, the expenditure, in an amount not to exceed $177,763.00 or as much thereof as may be necessary is hereby authorized to be expended as follows:
Dept./Div.: 47-02| Fund: 514| Subfund: 003| Project Name: e-Gov| Project Number: 470050-100000| OCA Code: 514050| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $177,763.00 - COMSYS: FID # 75-1300240
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.