Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Finance and Management to enter into contract with Advanced Tank Technologies for the purchase of six 10,000 gallon storage tanks and to issue purchase orders as necessary for the purchase of the equipment on behalf of the Department of Public Service, Division of Infrastructure Management. The Division of Infrastructure Management will use the storage tanks for various types of winter chemicals in facilities throughout the City of Columbus. The new storage tanks are larger and will replace equipment that has reached the end of its useful life.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ025085) through Vendor Services. The City received eight responsive bids from eight vendors for the storage tanks on June 29, 2023, and they were tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Advanced Tank Technologies $ 77,982.00 Bellevue, Ohio Majority
Pro Line Procurement Services LLC $ 85,860.00 Jacksonville, FL Majority
Technology International Inc $ 88,194.00 Lake Mary, FL Majority
One Nation Distribution LLC $ 89,988.00 New Wilmington, PA Majority
Qasim Juzer $ 93,786.00 Bakersfield, CA Majority
Wagner Enterprise, Inc. $107,580.00 Troy, MI Majority
HD SUPPLY INC $112,311.00 Atlanta, GA not given
BissNuss, Inc $113,910.00 Canfield, OH Majority
The award is to be made to Advanced Tank Technologies as the lowest, responsive, responsible, and best bidder for the storage tanks ($77,982.00). Advanced Tank Technologies submitted two bids, but the lowest bid was not responsive since it did not meet the specifications given in RFQ025085. The second lowest bid was accepted and met the specifications.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Advanced Tank Technologies.
2. CONTRACT COMPLIANCE:
The contract compliance number for Advanced Tank Technologies is CC019199 and expires 8/10/2025.
3. FISCAL IMPACT:
This is a budgeted expense within the Municipal Motor Vehicle Tax Fund, Fund 2266. Funds are appropriated.
4. EMERGENCY DESIGNATION:
The department requests emergency designation for this legislation so this replacement equipment can be put into service as quickly as possible to replace equipment that is beyond its useful life for the 2023/2024 winter season.
Title
To authorize the Director of Finance and Management to enter into contracts and establish purchase orders with Advanced Tank Technologies for the purchase of six storage tanks for the Department of Public Service; to authorize the expenditure of up to $77,982.00 from the Municipal Motor Vehicle Tax Fund for the purchase; and to declare an emergency. ($77,982.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, needs to purchase six storage tanks to be used for storage of chemicals at various sites within the City of Columbus; and
WHEREAS, the Purchasing Office received formal bids on June 29, 2023, for six storage tanks for the Division of Infrastructure Management; and
WHEREAS, Advanced Tank Technologies submitted a bid in the amount of $77,982.00 for the storage tanks and is the lowest, responsive, responsible, and best bidder due to the lowest bid not meeting the specifications requested; and
WHEREAS, it has become necessary in the usual daily operation in the Department of Public Service to authorize the Director of Finance and Management to enter into contract and issue purchase orders with Advanced Tank Technologies in accordance with the terms, conditions, and specifications of Solicitation Number RFQ025085, on file in the Purchasing Office; and
WHEREAS, it is necessary to expend funds to pay for the storage tanks; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Advanced Tank Technologies, so this equipment can be put into service as quickly as possible to replace equipment that is beyond its useful life for the 2023/2024 winter season, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish contracts and purchase orders with Advanced Tank Technologies for the purchase of six storage tanks for the Department of Public Service.
SECTION 2. That the expenditure of $77,982.00, or so much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Infrastructure Management) in Object Class 02 (Materials) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.