Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sporting Goods and Recreational Supplies with Varsity Brands Holding Co. Dba BSN Sports, LLC, P. O. Box 660176, Dallas, TX 75266-0176. The Department of Recreation and Parks is the primary user for Sports and Recreational Equipment and Supplies and Accessories. Softball, Soccer, Basketball and other recreational equipment and supplies are used to keep City Recreational Centers offering activities to youth and adults without interruption. The term of the proposed option contract would be approximately two years, expiring March 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 8, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ007706). Three bids were received.
The Purchasing Office is recommending award to the overall lowest, most responsive, responsible and best bidder as follows:
Varsity Brands Holding Co. Dba BSN Sports
CC# 012290 expires February 5, 2020
Items 1 thru 36
Total Estimated Annual Expenditures $150,000 with the Department of Recreation and Parks as the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance so that these supplies may be available for the recreational season.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sporting Goods and Recreational Supplies with Varsity Brands Holding Co., Dba BSN Sports, LLC; to authorize the expenditure of $1.00 from the General Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Sporting Goods and Recreational Supplies UTC will provide for the purchase of various sporting and game equipment used to safely outfit participants for Softball, Soccer, Basketball and other recreational pursuits; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 8, 2018 and selected Varsity Brands Holding Co., Dba BSN Sports, LLC, as the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sporting Goods and Recreational Supplies to support recreational programs throughout the City; thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Sporting Goods and Recreational Supplies in accordance with Request for Quotation RFQ007706 for a term of approximately two (2) years, expiring March 31, 2020, with the option to renew for 1 additional year, as follows:
Varsity Brands Holding Co., Dba BSN Sports, LLC, Items 1 thru 36, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.