Explanation
BACKGROUND: For the option to purchase 300 Gallon Refuse Containers for Refuse Collection. The term of the proposed option contract will be three (3) years. Contract is through December 31, 2009. The Purchasing Office opened formal bids on August 3, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002103 HJB) Twelve (MAJ:12, MBE:0, FBE:0) bids were solicited; One (1) (MAJ:1) bids was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Rotonics Manufacturing MAJ, CC#362467474 (expires 11/03/2006.
Total Estimated Annual Expenditure: $1,559,250.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Refuse Collection will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase 300 Gallon Refuse Containers with Rotonics Manufacturing, to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/UTC Contract Fund, and to declare an emergency ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 3, 2006 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, these refuse containers and associated repair/replacement parts are used in the city's automated collection system to replace/repair existing or worn out containers, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division in that it is immediately necessary to enter into a contract(s) for an option to purchase 300 Gallon Refuse Containers, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase 300 Gallon Refuse Containers in accordance with Solicitation SA002103 HJB as follows:
Rotonics Manufacturing Inc. All Items: Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing UTC Contract Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.