Explanation
BACKGROUND: For the option to purchase Self-Contained Breathing Apparatus (SCBA) equipment, supplies, maintenance and repair parts for the Division of Fire, the largest user. The term of the proposed option contract to purchase SCBA equipment and supplies will be three years with an option to renew for two additonal years if mutually agreed. The contract expiration date is October 31, 2007. The term of the proposed option contract for maintenance and repair parts will be ten years with an option to renew for five additonal years if mutually agreed. The contract expiration date is October 31, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001255). One hundred-two (MAJ:99;MBE:2;FBE 1) bids were solicited; five (MAJ:5) bids received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:
Company Status CC Number First Year
Estimated Expenditure
Scott Health & Safety MAJ 52-1297376 $1,554,914.72
Finley Fire Equipment Co., Inc. MAJ 31-0816583 $37,497.00
Total First Year Estimated Expenditure: $1,592,411.72
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the contract must be in place before the last week in October or as soon as possible to meet grant funding deadlines.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Division of Fire will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into two contracts for an option to purchase Self-Contained Breathing Apparatus (SCBA) equipment, supplies, maintenance and repair parts with Scott Health & Safety and Finley Fire Equipment Co., Inc., to authorize the expenditure of two dollars to establish contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 2, 2004 and approved the recommendation of awards to the lowest responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to provide Self-Contained Breathing Apparatus (SCBA) equipment, supplies, maintenance and repair parts in a timely manner so that the Division of Fire can make maximum usage of grant funds, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Fire Division in that it is immediately necessary to enter into two contracts for an option to purchase Self-Contained Breathing Apparatus (SCBA) and supplies, maintenance and repair parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into two contracts for an option to purchase Self-Contained Breathing Apparatus (SCBA) equipment, supplies, maintenance and repair parts in accordance with Solicitation No. SA001255 as follows:
Scott Health & Safety Items: 2, 4, 5, 6, 8, 10, 14, 15, 18,19, 20 and 21, Amount: $1.00
Finley Fire Equipment Co., Inc., Items: 12 and 30% discount from Scott Health and Safety Parts List, Amount: $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.