Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $4,887,918.00 for the Resurfacing 2004 Project 3 (OPWC) project and to pay construction inspection costs up to $547,353.00. This improvement details the planing and resurfacing of various streets and the construction of speed humps and Americans with Disabilities Act (ADA)-compliant wheelchair ramps. It is planned that the Notice to Proceed will be issued to be effective March 15, 2005. This project has been given 180 calendar days for completion. The project was advertised in the Columbus City Bulletin and Dodge Reports and by the Builders Exchange and was let by the Transportation Division. Eighteen bidders/suppliers were solicited (14 majority, 4 minority) and five bids were received (5 majority, 0 minority) and tabulated on October 8, 2004 as follows:
Contractor / Bid Amount
Decker Construction Company / $4,887,918.00
Strawser Paving Company, Inc. / $4,893,337.39
The Shelly Company / $4,900,974.18,
Shelly and Sands, Inc. / $5,126,144.31
Miller Pavement Maintenance / $5,445669.09
The Transportation Division recommends the contract be awarded to Decker Construction Company, cc# 31-0983557 (expires July 7, 2006) for having submitted the lowest, best, most responsive and most responsible bid.
Fiscal Impact: The Transportation Division budgeted $15.5 million in the 2004 Capital Budget for resurfacing. The total cost for this contract including construction inspection is $5,435,271.00. Ohio Public Works Commission funding is available in the amount of $1,416,892.16 for wheelchair ramp construction associated with this project. The City-funded portion of the total expense is $4,018,378.84 and is budgeted within 2004 Capital Improvements Budget in the Resurfacing project ($3,931,086.84) and the Pedestrian Safety Improvement project ($87,292.00) in the 1995, 1999 Voted Streets and Highways Fund. This ordinance transfers the City match money to the Local Transportation Improvement Program Fund, appropriates the City match and OPWC money within that Fund and authorizes the contract expenditure. Previously passed current year ordinances for resurfacing (Ordinances 0967-2004 and 1215-2004) authorized $3,674,091.10 for the Resurfacing 2004 Project 1 and $4,315,092.00 for the Resurfacing 2004 Project 2, respectively.
Title
To authorize the City Auditor to transfer $4,018,378.84 from the 1995, 1999 Voted Streets and Highways Fund to the Local Transportation Improvement Fund; to appropriate $5,435,271.00 within the Local Transportation Improvement Fund; to authorize the Public Service Director to enter into contract with Decker Construction Company for the Resurfacing 2004 Project 3 (OPWC) project for the Transportation Division; to authorize the expenditure of $5,435,271.00 the Local Transportation Improvement Fund. ($5,435,271.00)
Body
WHEREAS, bids were received and tabulated on October 8, 2004, for the Resurfacing 2004 Project 3 (OPWC) project and a satisfactory bid has been received; and
WHEREAS, the Transportation Division recommends acceptance of the lowest, best, most responsive and most responsible bid submitted by Decker Construction Company; and
WHEREAS, it is necessary to resurface streets and enter into contract with Decker Construction Company beginning with the 2005 construction season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $4,018,378.84 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
Fund / Project # / Project / O.L. 01/O.L. 03 Codes / OCA Code / Amount
704 / 530282 / Resurfacing / 06/6631 / 644385 / $3,931,086.84
704 / 590105 / Pedestrian Safety Improvements / 06/6631/ 644385 / $87,292.00
Total transfer from: $4,018,378.84
TRANSFER TO:
Fund / Grant # / Grant / O.L. 01/O.L. 03 Codes / OCA Code / Amount
704 / 530282/ Resurfacing / 10/5501 / 644385 / $3,931,086.84
704 / 590105 / Pedestrian Safety Improvements / 10/5501/ 644385 / $87,292.00
Total transfer to: $4,018,378.84
SECTION 2. That monies be transferred between funds as follows:
TRANSFER FROM:
Fund / Project # / Project / O.L. 01/O.L. 03 Codes / OCA Code / Amount
704 / 530282 / Resurfacing / 10/5501 / 644385 / $3,931,086.84
704 / 590105 / Pedestrian Safety Improvements / 10/5501/ 644385 / $87,292.00
Total transfer from: $4,018,378.84
TRANSFER TO:
Fund/ Grant #/ Grant/ O.L. 01/O.L. 03 Codes/ OCA Code/ Amount
763 / 563001 / Resurfacing / 80/0886 / 563001 / $4,018,378.84
Total transfer to: $4,018,378.84
SECTION 3. That the sum of $5,435,271.00 be and hereby is appropriated from the unappropriated balance of the Local Transportation Improvement Program Fund, Fund 763, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004, to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 563001 and Grant 563001.
SECTION 4. That the monies appropriated within the foregoing Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the Public Service Director be and hereby is authorized to enter into a contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio 43204, for the construction of the Resurfacing 2004 Project #3 - OPWC project in the amount of $4,887,918.00 for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved, and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $547,353.00 therefore.
SECTION 6. That for the purpose of paying the cost of the contract and inspection, the sum of $5,435,271.00 or so much thereof as may be needed is hereby authorized to be expended from the Local Transportation Improvement Project Fund, Fund 763, Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6631, OCA Code 563001 and Grant 563001.
SECTION 7. This ordinance shall take effect and be in force from and after the earliest period allowed by law.