Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contract No. FL005455 (expires April 30, 2015) with Custom Lawn Care and Landscaping LLC (dba Custom Landscape Contractors) for the purchase, installation and maintenance of trees. The Department of Public Utilities, Division of Water would like to establish a blanket Purchase Order, against this UTC, to replace trees that were removed from the Griggs Reservoir property to accommodate construction of various Capital Improvement Projects. The amount needed is $70,000.00.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project is to replace trees that were removed during construction operations. Trees provide various benefits such as: reducing energy costs (providing shade), reducing stormwater runoff, cleaner air, and esthetic beauty.
3. CONTRACT COMPLIANCE: 31-1747937 (expires 1/7/15, Majority)
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as spring planting season is about to begin and missing this season would cause any planting to be delayed until the fall.
5. FISCAL IMPACT: Funds for this project are included within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Finance and Management Director to establish a blanket Purchase Order with Custom Lawn Care and Landscaping LLC (dba Custom Landscape Contractors) for the purchase, installation and maintenance of trees in accordance with an existing Universal Term Contract, for the Division of Water; to authorize an expenditure up to $70,000.00 from the Water Works Enlargement Voted Bonds Fund; and to declare an emergency. ($70,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract No. FL005455 (expires April 30, 2015) with Custom Lawn Care and Landscaping LLC (dba Custom Landscape Contractors) for the purchase, installation and maintenance of trees; and
WHEREAS, the Department of Public Utilities, Division of Water would like to establish a blanket Purchase Order, against this UTC, to replace trees that were removed from the Griggs Reservoir property to accommodate construction of various Capital Improvement Projects; and
WHEREAS, it is necessary for this Council to authorize the expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Finance and Management Director to establish a blanket Purchase Order for the purchase and installation of trees, in an emergency manner in order to have the trees ordered and planted during spring, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a blanket Purchase Order with Custom Lawn Care and Landscaping LLC (dba Custom Landscape Contractors) for the purchase and installation of trees, which are needed to replace trees that were removed from the Griggs Reservoir property to accommodate construction of various Capital Improvement Projects; in a total amount of $70,000.00, for the Division of Water, Department of Public Utilities.
SECTION 2. That an expenditure up to $70,000.00 is hereby authorized for the Watershed Miscellaneous Projects - Tree Installation Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690411-100000 (carryover), Object Level Three 6621, OCA Code 606411.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.