Explanation
1. BACKGROUND
The Division of Infrastructure Management is engaged in the Alley Rehabilitation - Miscellaneous project for the rehabilitation of City Alleys. As part of this project, Division of Infrastructure Management Crews will perform work such as clearing, surface grading and leveling, drainage improvements and selective repaving.
The rehabilitation of these alleys requires several commodities including various asphalt concretes. The Purchasing Office has solicited formal competitive bids for the purchase of these commodities and has established universal term contracts (UTC). It is necessary to obtain the authorization from the Director of Finance and Management to establish a purchase order in the amount of $50,000.00 for this purpose.
This legislation authorizes the expenditure of $50,000.00 from the Streets and Highways G.O. Bond Fund for the purchase of various asphalt concretes associated with the 2014 alley rehabilitation project.
3. CONTRACT COMPLIANCE
Shelly Materials, Inc. contract compliance number is 311574851 and expires 12/16/2016.
4. FISCAL IMPACT
Funding for this expenditure totals $50,000.00 and is available within the 2014 Streets and Highway G.O. Bond fund No. 704.
5. EMERGENCY DESIGNATION
Emergency legislation is requested to have funding available for this project so materials purchases can be made at the earliest possible time to maintain project schedule.
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase of Asphalt Concrete per the terms and conditions of current universal term contracts for the Alley Rehabilitation Project for the Division Infrastructure management; to authorize the expenditure of $50,000.00 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($50,000.00)
Body
WHEREAS, the Division of Infrastructure Management is engaged in a project to rehabilitate City Alleys; and
WHEREAS, it is necessary to purchase commodities to be used for this project; and
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish purchase orders per the terms and conditions of existing UTCs for Various Asphalt Concrete; and
WHEREAS, funds in the amount of $50,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to establish funding for the purchase of materials to make them available for this construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish a purchase order totaling $50,000.00 per the terms and conditions of an existing UTC for Various Asphalt Concrete for the Alley Rehabilitation Project for Division of Infrastructure Management.
Fund/ Project # / Project / Amount
704/ 530104-100004/ Alley Rehabilitation / $50,000.00
Shelly Materials, Inc.
1771 Harmon Avenue
Columbus, OH 43223
FL005453 (expires 4/30/2015) (SA004716)
Contract compliance number: 31-1574851 (expires 1/16/2016)
SECTION 2. That for the purpose of purchasing commodities from an established universal term contract the sum of $50,000.00 is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, Fund 704, Dept.-Div. 59-11, Division of Infrastructure Management, to pay the cost thereof.
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 530104-100004/ Alley Rehabilitation / 06-6621 / 740404 / $50,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.